Museums and historical institutions rightly pay particular attention to preserving the items and artifacts in their collections. For a museum to efficiently fulfill its access goals to the public, the physical facility that houses its collection must be managed and maintained. From galleries, research libraries and cafes to HVAC systems, security networks, and warehouses, keeping these assets up-to-date is essential for providing a safe, quality experience for the public. A Computerized Maintenance Management System (CMMS) can help streamline this asset management process, helping historical institutions save time and money.
A CMMS is a software system that helps facility managers track their infrastructure assets and their maintenance needs. It stores data on each asset such as its location, condition, age, and usage history. This information can be used to plan preventive maintenance tasks, prioritize repairs and replacements, monitor inventory levels of spare parts, and track labor costs. A CMMS also helps automate the maintenance process by sending automated notifications when it’s time for scheduled maintenance tasks or repairs.
In addition to helping historical institutions manage their assets more effectively, a CMMS can also save them money. By tracking usage histories and condition data, facility managers can better schedule preventive maintenance tasks that will help extend the life of their assets before they have to be replaced. This reduces overall repair and replacement costs as well as downtime caused by unexpected asset failures. A CMMS can also help decrease labor costs by automating certain aspects of the maintenance process, such as scheduling and notifying facilities staff when tasks are due.
Facility management systems play an important role in helping museums ensure the security and preservation of the valuable assets within their collection. A CMMS helps streamline asset management processes, saves money by reducing repair and replacement costs, and decreases labor costs through automation. With all these benefits, it’s easy to see why a CMMS is such a valuable asset in museum and historical institution environments.
Learn More About CMMS in Museums
How QR Codes Help Streamline Asset Management for Museums
A museum houses a collection of artifacts and artwork, showcasing the history and culture of a particular place or period. Supporting and maintaining the infrastructure for a large collection can be difficult, especially if you don’t have the right tools to help. A computerized maintenance management system (CMMS) tool can organize and automate maintenance tasks throughout the museum.
How Using CMMS in Museums Will Transform Your Staff
Using a CMMS solution in a museum setting will help automate tasks such as scheduling regular maintenance checks on displays, managing inventory levels, or tracking spare parts. This will free up facilities staff to help create a memorable experience for your patron’s visit. CMMS systems also help streamline communication between departments so that everyone is kept informed about the status of ongoing maintenance tasks.
Top 8 Reasons Your Museum Should Implement a CMMS System
A museum houses a collection of artifacts and artwork, showcasing the history and culture of a particular place or period. Supporting and maintaining the infrastructure for a large collection can be difficult, especially if you don’t have the right tools to help. A computerized maintenance management system (CMMS) tool can organize and automate maintenance tasks throughout the museum.
CMMS FOR MUSEUM CASE STUDY
Kansas City National Museum and Monument Streamlines Operations Through a Computerized Maintenance Management System
What Museum & Performing Arts Facilities Are Saying About PropertyTRAK
“Helps our Team get the job done!”
“The Kauffman Center for the Performing Arts is the architectural symbol of a modern Kansas City, with amazing venues for world-class opera, symphony, and ballet performances. PropertyTRAK helps us meet and exceed the challenges of coordinating and maintaining our exceptional performing arts center.
Scheduled preventive maintenance provides equipment uptime that is critical to our performance environments needing precise humidity and temperature requirements. To keep our top-notch food service equipment and serving areas inspection ready, we create work orders with our inspection checklists and equipment maintenance procedures. We love the customizable reports and the ease of use! PropertyTRAK helps our great team get the job done well!”
Bill Miller
VP of Operations
“Helped us keep our doors open”
“The Liberty Tower was opened to the public in 1926 and we have now expanded the Museum to more than 100,000 square feet. PropertyTRAK has helped us organize and prioritize maintenance throughout all our areas of operation.
It is an easy-to-use service request system for our employees, sends automated notices of work order assignments to staff, and tracks completion for each department. Communication between employees, staff, and vendors has been greatly improved.
Using it has improved efficiencies so we can maximize our staff resources – a very big concern for public facilities. PropertyTRAK has helped us keep our doors open.”
Chris Wyche
VP of Facilities Operations Management and Technology
“Brings order to our chaos”
“As the Berkeley Repertory Theatre, we maintain performance theatres for the public, classrooms for students, and warehouses and offices in clusters of city buildings located in two parts of the city.
PropertyTRAK gives us valuable tools to schedule preventive maintenance, track room reservations, stay on top of inventoried items, and respond quickly to issues that come up. They provide us with a flexible system with broad capabilities so we can be assured our buildings, classrooms, and spaces are ready, safe and sustainably maintained. PropertyTRAK brings order to our chaos!”
Mark Morrisette
Facilities Director
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There are many more great features and customizations than we can pack into our website, so give us a few minutes of your time and we’ll tell you all about what PropertyTRAK can do for your business. Small, medium, or large, we are your operations and maintenance solution!