Home Associations

Keep track of maintenance data by address or resident name with easy to use, customizable reports.

Risk management details such as Certificates of Insurance, W-9’s and municipal licenses can be managed and monitored within PropertyTRAK. Contracts for snow removal, pool maintenance, fire/safety inspections, and periodic roof inspections are available from any mobile devices or desktop computers. Prepare project documents for issuing bids, and awarding contracts. As Home Association officers and employees change, the historical data is retained, and the new staff is able to maintain a consistent level of support to the Association members.

PropertyTRAK understands many needs of Home Associations and their Home Owners. Our mobile app provides access to historical maintenance records and maintenance manuals for technicians at the job site.

PropertyTRAK transforms any HOA’s information into one organized, easily accessible solution designed for intelligent management.

Most HOA’s are managed by a volunteer board of home owners or a management company and they generally rely on vendor companies to perform the various work that is needed for the HOA. PropertyTRAK is designed to be uniquely configured for the specific needs of the home association’s buildings, pools, recreation club, private streets, private sidewalks, driveways, lawns, sprinklers, trees, signage, (or roofs and painting if included in the agreement) and the common areas that are the maintenance responsibility of the HOA.

With PropertyTRAK any HOA can schedule and manage the ongoing recurring vendor provided work and the track cost, and details and quality of the performed work. Vendor contracts and agreements can be managed against the Service Level Agreement (SLA response time) of each vendor provider and can be reviewed for the quality of their provided services. This makes it easy to manage your vendors based upon performance and price.

Some examples of potential HOA use are:

Facility Management: Heating & Cooling, Plumbing, Lighting, Furniture/Fixtures, Fitness Rooms, , Electric, Gas, Water, Waste Management, etc.

Security: Perimeter Monitoring, Parking Lots, Door Access to Recreation Club, etc.

Custodial: Scheduled Recurring Procedures for: Cleaning, Carpet, Trash, Recycled Materials, Air Freshener, Restrooms, Food/Dining Areas, Common Areas, Special Purpose Spaces, etc.

Grounds/Landscaping: Lawn, Shrubs, Flowers, Ground Cover, Pools, Fences, Signage, Sprinklers, Seeding/Fertilizer, Ice/Weather, Snow Removal, Safety, etc.

Fleet Management: Scheduled Transportation, Vans, Trucks, Carts, Workshop, Repairs, Warranty Tracking, Accidents, etc.

PropertyTRAK gathers detailed descriptions of all requests and work order data of what, when, where and how much time and cost was incurred. These results are recorded and are available in configurable condition reports of performed work details, time, materials consumed, quality of service and costs for any performed work related to the buildings, departments, assets and people for specific events or periods of time.

SCHEDULE A DEMO

There are many more great features and customizations than we can pack into our website, so give us a few minutes of your time and we’ll tell you all about what PropertyTRAK can do for your business. Small, medium, or large, we are your operations and maintenance solution!

11 + 5 =

REQUEST. APPROVE. WORK. RESULTS.

Total control in the

START A SERVICE REQUEST

There’s no better place to initiate a service request than where the service is needed. Open a service request right from your phone or tablet.

SCAN QR CODE TO TRACK & SERVICE

PropertyTRAK provides unique QR codes to tracks assets and equipment. When it’s time for inventory or service, a quick scan ensures accuracy and compliance. 

MANAGE PROPERTIES & EQUIPMENT

With the ability to attach photos and documents, details about properties, equipment acquisition, maintenance logs, and financial data are all at your fingertips.

COMMUNICATE WITH TEAM & VENDORS

Automated email and instant messaging capabilities keep the team and outside vendors in the loop and on-task, increasing productivity, saving money and time.

palm of your hands.

TRACK WORK ORDER PROGRESS

Easily sort Work Orders by priority, department, and even common requests. Extensive reporting tools provide a complete history of staff, properties, and more with just a few clicks.

RESERVE A MEETING ROOM

Our new floorplan interface lets you see room layouts, as-built drawings, available equipment, furniture and more. Check the calendar and reserve a room for your next meeting.

INITIATE EMERGENCY RESPONSE PLANS

When emergency strikes, time is of the essence so the PropertyTRAK app offers customizable rapid response plans and critical messaging at your fingertips.

MANAGE PROJECTS & CALENDARS

PropertyTRAK provides a flexible calendar for tracking tasks, projects, and staff. Work orders are automatically added so you never miss a request or status update.

REQUEST. APPROVE. WORK. RESULTS.

Total control in the palm of your hands.

START A SERVICE REQUEST

There’s no better place to initiate a service request than where the service is needed. Open a service request right from your phone or tablet.

SCAN QR CODE TO TRACK & SERVICE

PropertyTRAK provides unique QR codes to tracks assets and equipment. When it’s time for inventory or service, a quick scan ensures accuracy and compliance. 

MANAGE PROPERTIES & EQUIPMENT

With the ability to attach photos and documents, details about properties, equipment acquisition, maintenance logs, and financial data are all at your fingertips.

COMMUNICATE WITH TEAM & VENDORS

Automated email and instant messaging capabilities keep the team and outside vendors in the loop and on-task, increasing productivity, saving money and time.

TRACK WORK ORDER PROGRESS

Easily sort Work Orders by priority, department, and even common requests. Extensive reporting tools provide a complete history of staff, properties, and more with just a few clicks.

RESERVE A MEETING ROOM

Our new floorplan interface lets you see room layouts, as-built drawings, available equipment, furniture and more. Check the calendar and reserve a room for your next meeting.

INITIATE EMERGENCY RESPONSE PLANS

When emergency strikes, time is of the essence so the PropertyTRAK app offers customizable rapid response plans and critical messaging at your fingertips.

MANAGE PROJECTS & CALENDARS

PropertyTRAK provides a flexible calendar for tracking tasks, projects, and staff. Work orders are automatically added so you never miss a request or status update.

CONTACT

3 + 6 =

CONNECT

2018 East Prairie Circle
Suite 102
OLATHE, KS 66062
+1 (913) 888-0810
info@propertytrak.com

CONTACT

14 + 11 =

CONNECT

2018 East Prairie Circle
Suite 102
OLATHE, KS 66062
+1 (913) 888-0810
info@propertytrak.com