the only CMMS you’ll ever need
PropertyTRAK is more than a CMMS, it’s a robust solution that helps companies drive operational excellence with measurable results. Within weeks of implementation, you’ll see vastly improved efficiencies, smoother operations management, and a seamless workflow for significant cost savings and an enhanced corporate culture.
Our software optimizes labor resources and ensures compliance by providing a central repository of all work orders, asset data, materials and inventory, maintenance records, and more. PropertyTRAK organizes, automates, and simplifies maintenance and operations tasks so you can focus on business.
As one of the first cloud-based CMMS solution, PropertyTrak is adept at being nimble and providing leading-edge functionality that goes beyond the typical CMMS. Regardless of size or industry, we will configure the perfect solution to meet your unique needs.
Organize • automate • simplify
Your COMPREHENSIVE SOLUTION center
WORK ORDER MANAGEMENT
SERVICE REQUESTS IN 60 SECONDS
Streamline your facility’s service requests and maintenance processes with Warp-Speed Efficiency! Introducing automated work order management, the future of operational excellence. Imagine lodging service requests in under a minute, and then watching as they’re acknowledged, actioned, and accomplished with seamless precision. Our custom dashboards and mobile-friendly designs mean management on the move is not just possible, it’s easy – ensuring you stay informed and in control, wherever you are.
Empower your team with automation that notifies, tracks, and reports every detail from inventory usage to equipment upkeep. Delve into a solution that not only records and enhances your standard operating procedures but also embeds compliance and precision into every task. Curious to see how our solution elevates your workflow while safeguarding efficiency and sustainability? Click here to see the full spectrum of features and transform how your business handles work orders.
ASSET MANAGEMENT
ASSET MANAGEMENT THAT GROWS WITH YOU
In today’s fast-paced business environment, effective asset management is not just a plus—it’s a necessity. PropertyTRAK’s Asset Management feature can revolutionize the way you oversee your assets, satisfying even the most rigorous reporting requirements mandated by financiers, insurers, and government bodies for full compliance and transparency. Beyond meticulous record-keeping, our app equips you to conduct thorough asset assessments quickly and accurately, pinpointing value while discarding ‘ghost assets’ that no longer serve your operation.
Facility Managers and Operations Directors find that a CMMS prioritizes critical asset maintenance seamlessly, keeping essential systems like HVAC functioning at peak performance. Stay proactive with automated notifications for crucial equipment events, such as warranty expirations and projected end-of-life dates. Efficient management of lease information, purchase orders, and consumable inventory replenishment are but a few clicks away. Plus, with cloud-based documentation, every essential record—from manuals to photos—is accessible anytime, anywhere.
DESKTOP & MOBILE
SERVICE REQUESTS IN 60 SECONDS
Streamline your facility management like never before with PropertyTRAK, the cutting-edge cloud-based platform that revolutionizes service requests and task management on both desktop and mobile devices. Say goodbye to clunky navigation and inefficiencies; our intuitive design puts all of your essential data and actions just a click away, accessible anytime, anywhere. Ready to manage your work effortlessly and securely around the clock?
Unleash the full potential of on-the-go operations with our versatile Mobile App, compatible with both iOS and Android devices—yours to download for free. From scanning QR codes for instant equipment data to attaching photos to work orders on-site, your productivity will know no bounds. Click here to learn more and discover how to elevate your workday and simplify everything from vendor interactions to real-time data synchronization.
PREVENTIVE MAINTENANCE
MAXIMUM LIFE. MINIMUM DOWNTIME.
Imagine a system that not only preserves the lifespan of your valuable equipment but virtually eliminates unexpected downtime. PropertyTRAKs Preventive Maintenance is your proactive solution in the lifecycle management of critical machinery. With tailored scheduling for future maintenance tasks, this powerful tool ensures that your equipment receives the care it needs, when it needs it, ensuring uninterrupted operations and productivity.
Prepare to redefine the efficiency of your maintenance strategy. Our platform intuitively auto-generates work orders, empowers your staff with detailed checklists, and curbs excess costs with strategic service planning. This is more than a maintenance schedule; it’s a commitment to operational excellence and safety.
RESERVATIONS & FLOOR PLANS
SEARCH. SCHEDULE. SUCCESS.
Elevate your space management and streamline your scheduling with the Reservations & Floor Plans feature, the ultimate tool for organization and efficiency. Whether it’s maximizing your meeting rooms or tracking essential equipment, this system covers it all with a simple click.
Experience the power of intuitive floor plans and a reservation timeline at your fingertips. Don’t just plan—optimize. Learn more about how our graphical floor plans interface can become your hub for success.
EMERGENCY PREPAREDNESS
SAVING TIME. SAVING LIVES.
PropertyTRAK is designed to empower your organization with effective emergency response planning and execution. Whether you choose to start with one of our comprehensive Global Templates or create a plan from your checklist, our system allows for easy cloning and amendment of Emergency Response Plans. Practice, review, adapt, and re-try your plans until you are satisfied with the performance and outcome. The Emergency view summarizes all activated plans and detailed plan steps for quick reference during critical moments. Stay informed with predefined Critical Group Message notifications sent as plan steps are initiated.
Work orders can be seamlessly initiated from within plan steps, ensuring a direct association with the response. An Incident Management Log is automatically generated, listing comments and actions taken during plan steps initiation and providing a valuable after-action compliance history. Additionally, PropertyTRAK offers a Disaster Recovery Outline, providing a structured approach to help plan the steps needed to restore your organization in the face of a disaster.
Experience the efficiency and effectiveness of Emergency Preparedness with our comprehensive suite of tools and features.
CUSTOMIZABLE REPORTS
THE DATA YOU WANT. THE WAY YOU WANT.
Take control of your data with our Custom Reporting feature. Generate your analysis to fit your needs using a variety of standard and comprehensive options that represent the data the way you need it. Apply extensive filters for nuanced local or far-reaching reports, and select only the data points that matter to you for laser-focused insights.
Looking for convenience? Enjoy scheduled reports sent directly to your inbox, and download them in multiple formats – all featuring your company’s unique branding. It’s time to elevate your reporting game.
Training & Support
Comprehensive & Customized
Get your team up to speed quickly and efficiently with PropertyTRAK’s unparalleled training and support. Benefit from unlimited phone support, rapid response to email inquiries, and the hands-on expertise of our professional consultants. Our tailored onboarding support ensures that your staff, vendors, and systems are completely aligned for peak performance.
Unlock the full potential of your operations with your CMMS, where every user’s proficiency is our priority. From user-specific training sessions to a wealth of online resources and a knowledge library at your fingertips, we’re committed to elevating your team’s capabilities. Click the link below to discover how we support you and your workflow.
consumable inventory
& qr code labels
qr tracked – what, when, where & cost
Custom QR Codes help you simplify inventory management and gain efficiency. With a quick scan, track your consumables’ lifecycle – what’s used, when, where, and at what cost. Optimize your operational workflow, minimize waste, and save on labor hours by integrating this innovative system into your work orders.
Stay ahead with automated alerts for low stock, analyze inventory levels in real-time, and procure supplies with confidence using comprehensive vendor information. Revolutionize asset management and maintenance with our QR Code Labels – your key to a smarter, streamlined operation. Curious to see how? Click the link below and experience the future of inventory control.
single sign-on authentication
Secure identity and access management
Streamline your company’s access while bolstering security with Single Sign-On Authentication. Protect your intellectual assets and manage user identities effortlessly. Our platform integrates seamlessly with your existing active directory servers, lowering IT costs and improving security and usability.
With SSO Authentication, you will experience the convenience of property-wide authorization and the option to use Microsoft’s Azure IDP or your own ADFS. See how our solution can simplify access for employee network login.
responsive communications
everyone that needs to know
In fast-moving, decentralized organizations, Building Operations Management must be able to easily convey key project information, up to date, and logically needed for good decisions and next-step determination.
Throughout the workflow process, specific event triggers can automatically send notices to multiple responsible parties using email and SMS text messaging.
Notification deliveries can be individually configured based on the priority level of the work order and the event that triggers the alert.
Our Work Order Dashboard conveniently changes information status when progress is made, photos are attached, or when questions are raised.
Work Order-related emails with comments can easily be sent including key work order details for clarity, and are easily created and sent to multiple people at any time from within the PropertyTRAK system. The entire set of messages and answers can be viewed in the Work Order Dashboard’s message board.
Management, coordinators, other staff, employees, and vendor users can easily monitor the work order’s Message History to ensure tasks are on track and on time.
vendor collaboration
helping you and your company grow
Revolutionize the way your company engages with outside vendors. PropertyTRAK offers an innovative platform to simplify collaborations, eliminate delays, and reduce paperwork with its automated system. From issuing detailed work orders to receiving project updates and documents directly from vendor technicians, all through a secure app – managing your external expertise has never been easier or more efficient.
Vendor companies may be offered work orders with specific requirements and checklists to provide step-by-step procedures to be performed. Technicians can enroll at no cost to the client company so they can access the secure PropertyTRAK browser and mobile app to enter their performed work.
the only CMMS you’ll ever need
PropertyTRAK is more than a CMMS, it’s a robust solution that helps companies drive operational excellence with measurable results. Within weeks of implementation, you’ll see vastly improved efficiencies, smoother operations management, and a seamless workflow for significant cost savings and an enhanced corporate culture.
Our software optimizes labor resources and ensures compliance by providing a central repository of all work orders, asset data, materials and inventory, maintenance records, and more. PropertyTRAK organizes, automates, and simplifies maintenance and operations tasks so you can focus on business.
As one of the first cloud-based CMMS solution, PropertyTrak is adept at being nimble and providing leading-edge functionality that goes beyond the typical CMMS. Regardless of size or industry, we will configure the perfect solution to meet your unique needs.
Organize • automate • simplify
Your COMPREHENSIVE SOLUTION center
WORK ORDER MANAGEMENT
SERVICE REQUESTS IN 60 SECONDS
Streamline your facility’s service requests and maintenance processes with Warp-Speed Efficiency! Introducing automated work order management, the future of operational excellence. Imagine lodging service requests in under a minute, and then watching as they’re acknowledged, actioned, and accomplished with seamless precision. Our custom dashboards and mobile-friendly designs mean management on the move is not just possible, it’s easy – ensuring you stay informed and in control, wherever you are.
Empower your team with automation that notifies, tracks, and reports every detail from inventory usage to equipment upkeep. Delve into a solution that not only records and enhances your standard operating procedures but also embeds compliance and precision into every task. Curious to see how our solution elevates your workflow while safeguarding efficiency and sustainability? Click here to see the full spectrum of features and transform how your business handles work orders.
ASSET MANAGEMENT
ASSET MANAGEMENT THAT GROWS WITH YOU
In today’s fast-paced business environment, effective asset management is not just a plus—it’s a necessity. PropertyTRAK’s Asset Management feature can revolutionize the way you oversee your assets, satisfying even the most rigorous reporting requirements mandated by financiers, insurers, and government bodies for full compliance and transparency. Beyond meticulous record-keeping, our app equips you to conduct thorough asset assessments quickly and accurately, pinpointing value while discarding ‘ghost assets’ that no longer serve your operation.
Facility Managers and Operations Directors find that a CMMS prioritizes critical asset maintenance seamlessly, keeping essential systems like HVAC functioning at peak performance. Stay proactive with automated notifications for crucial equipment events, such as warranty expirations and projected end-of-life dates. Efficient management of lease information, purchase orders, and consumable inventory replenishment are but a few clicks away. Plus, with cloud-based documentation, every essential record—from manuals to photos—is accessible anytime, anywhere.
DESKTOP & MOBILE
SERVICE REQUESTS IN 60 SECONDS
Streamline your facility management like never before with PropertyTRAK, the cutting-edge cloud-based platform that revolutionizes service requests and task management on both desktop and mobile devices. Say goodbye to clunky navigation and inefficiencies; our intuitive design puts all of your essential data and actions just a click away, accessible anytime, anywhere. Ready to manage your work effortlessly and securely around the clock?
Unleash the full potential of on-the-go operations with our versatile Mobile App, compatible with both iOS and Android devices—yours to download for free. From scanning QR codes for instant equipment data to attaching photos to work orders on-site, your productivity will know no bounds. Click here to learn more and discover how to elevate your workday and simplify everything from vendor interactions to real-time data synchronization.
PREVENTIVE MAINTENANCE
MAXIMUM LIFE. MINIMUM DOWNTIME.
Imagine a system that not only preserves the lifespan of your valuable equipment but virtually eliminates unexpected downtime. PropertyTRAKs Preventive Maintenance is your proactive solution in the lifecycle management of critical machinery. With tailored scheduling for future maintenance tasks, this powerful tool ensures that your equipment receives the care it needs, when it needs it, ensuring uninterrupted operations and productivity.
Prepare to redefine the efficiency of your maintenance strategy. Our platform intuitively auto-generates work orders, empowers your staff with detailed checklists, and curbs excess costs with strategic service planning. This is more than a maintenance schedule; it’s a commitment to operational excellence and safety.
RESERVATIONS & FLOOR PLANS
SEARCH. SCHEDULE. SUCCESS.
Elevate your space management and streamline your scheduling with the Reservations & Floor Plans feature, the ultimate tool for organization and efficiency. Whether it’s maximizing your meeting rooms or tracking essential equipment, this system covers it all with a simple click.
Experience the power of intuitive floor plans and a reservation timeline at your fingertips. Don’t just plan—optimize. Learn more about how our graphical floor plans interface can become your hub for success.
EMERGENCY PREPAREDNESS
SAVING TIME. SAVING LIVES.
PropertyTRAK is designed to empower your organization with effective emergency response planning and execution. Whether you choose to start with one of our comprehensive Global Templates or create a plan from your checklist, our system allows for easy cloning and amendment of Emergency Response Plans. Practice, review, adapt, and re-try your plans until you are satisfied with the performance and outcome. The Emergency view summarizes all activated plans and detailed plan steps for quick reference during critical moments. Stay informed with predefined Critical Group Message notifications sent as plan steps are initiated.
Work orders can be seamlessly initiated from within plan steps, ensuring a direct association with the response. An Incident Management Log is automatically generated, listing comments and actions taken during plan steps initiation and providing a valuable after-action compliance history. Additionally, PropertyTRAK offers a Disaster Recovery Outline, providing a structured approach to help plan the steps needed to restore your organization in the face of a disaster.
Experience the efficiency and effectiveness of Emergency Preparedness with our comprehensive suite of tools and features.
CUSTOMIZABLE REPORTS
THE DATA YOU WANT. THE WAY YOU WANT.
Take control of your data with our Custom Reporting feature. Generate your analysis to fit your needs using a variety of standard and comprehensive options that represent the data the way you need it. Apply extensive filters for nuanced local or far-reaching reports, and select only the data points that matter to you for laser-focused insights.
Looking for convenience? Enjoy scheduled reports sent directly to your inbox, and download them in multiple formats – all featuring your company’s unique branding. It’s time to elevate your reporting game.
TRAINING & SUPPORT
COMPREHENSIVE & CUSTOMIZED
Get your team up to speed quickly and efficiently with PropertyTRAK’s unparalleled training and support. Benefit from unlimited phone support, rapid response to email inquiries, and the hands-on expertise of our professional consultants. Our tailored onboarding support ensures that your staff, vendors, and systems are completely aligned for peak performance.
Unlock the full potential of your operations with your CMMS, where every user’s proficiency is our priority. From user-specific training sessions to a wealth of online resources and a knowledge library at your fingertips, we’re committed to elevating your team’s capabilities. Click the link below to discover how we support you and your workflow.
consumable inventory & QR labels
QR TRACKED – WHAT, WHEN, WHERE & COST
Custom QR Codes help you simplify inventory management and gain efficiency. With a quick scan, track your consumables’ lifecycle – what’s used, when, where, and at what cost. Optimize your operational workflow, minimize waste, and save on labor hours by integrating this innovative system into your work orders.
Stay ahead with automated alerts for low stock, analyze inventory levels in real-time, and procure supplies with confidence using comprehensive vendor information. Revolutionize asset management and maintenance with our QR Code Labels – your key to a smarter, streamlined operation. Curious to see how? Click the link below and experience the future of inventory control.
single sign-on authentication
Secure identity and access management
Streamline your company’s access while bolstering security with Single Sign-On Authentication. Protect your intellectual assets and manage user identities effortlessly. Our platform integrates seamlessly with your existing active directory servers, lowering IT costs and improving security and usability.
With SSO Authentication, you will experience the convenience of property-wide authorization and the option to use Microsoft’s Azure IDP or your own ADFS. See how our solution can simplify access for employee network login.
responsive communications
everyone that needs to know
In fast-moving, decentralized organizations, Building Operations Management must be able to easily convey key project information, up to date, and logically needed for good decisions and next-step determination.
Throughout the workflow process, specific event triggers can automatically send notices to multiple responsible parties using email and SMS text messaging.
Notification deliveries can be individually configured based on the priority level of the work order and the event that triggers the alert.
Our Work Order Dashboard conveniently changes information status when progress is made, photos are attached, or when questions are raised.
Work Order-related emails with comments can easily be sent including key work order details for clarity, and are easily created and sent to multiple people at any time from within the PropertyTRAK system. The entire set of messages and answers can be viewed in the Work Order Dashboard’s message board.
Management, coordinators, other staff, employees, and vendor users can easily monitor the work order’s Message History to ensure tasks are on track and on time.
vendor collaboration
helping you and your company grow
Revolutionize the way your company engages with outside vendors. PropertyTRAK offers an innovative platform to simplify collaborations, eliminate delays, and reduce paperwork with its automated system. From issuing detailed work orders to receiving project updates and documents directly from vendor technicians, all through a secure app – managing your external expertise has never been easier or more efficient.
Vendor companies may be offered work orders with specific requirements and checklists to provide step-by-step procedures to be performed. Technicians can enroll at no cost to the client company so they can access the secure PropertyTRAK browser and mobile app to enter their performed work.
SCHEDULE A DEMO
There are many more great features and customizations than we can pack into our website, so give us a few minutes of your time and we’ll tell you all about what PropertyTRAK can do for your business. Small, medium, or large, we are your operations and maintenance solution!
CLIENT SPOTLIGHT
95% RETENTION OVER 25 INDUSTRIES
REQUEST. APPROVE. WORK. RESULTS.
Total control in the
START A SERVICE REQUEST
There's no better place to initiate a service request than where the service is needed. Open a service request right from your phone or tablet.
SCAN QR CODE TO TRACK & SERVICE
PropertyTRAK provides unique QR codes to tracks assets and equipment. When it's time for inventory or service, a quick scan ensures accuracy and compliance.
MANAGE PROPERTIES & EQUIPMENT
With the ability to attach photos and documents, details about properties, equipment acquisition, maintenance logs, and financial data are all at your fingertips.
COMMUNICATE WITH TEAM & VENDORS
Automated email and instant messaging capabilities keep the team and outside vendors in the loop and on-task, increasing productivity, saving money and time.
palm of your hands.
TRACK WORK ORDER PROGRESS
Easily sort Work Orders by priority, department, and even common requests. Extensive reporting tools provide a complete history of staff, properties, and more with just a few clicks.
RESERVE A MEETING ROOM
Our new floorplan interface lets you see room layouts, as-built drawings, available equipment, furniture and more. Check the calendar and reserve a room for your next meeting.
INITIATE EMERGENCY RESPONSE PLANS
When emergency strikes, time is of the essence so the PropertyTRAK app offers customizable rapid response plans and critical messaging at your fingertips.
MANAGE PROJECTS & CALENDARS
PropertyTRAK provides a flexible calendar for tracking tasks, projects, and staff. Work orders are automatically added so you never miss a request or status update.
CLIENT SPOTLIGHT
95% RETENTION OVER 25 INDUSTRIES
REQUEST. APPROVE. WORK. RESULTS.
Total control in the palm of your hands.
START A SERVICE REQUEST
There's no better place to initiate a service request than where the service is needed. Open a service request right from your phone or tablet.
SCAN QR CODE TO TRACK & SERVICE
PropertyTRAK provides unique QR codes to tracks assets and equipment. When it's time for inventory or service, a quick scan ensures accuracy and compliance.
MANAGE PROPERTIES & EQUIPMENT
With the ability to attach photos and documents, details about properties, equipment acquisition, maintenance logs, and financial data are all at your fingertips.
COMMUNICATE WITH TEAM & VENDORS
Automated email and instant messaging capabilities keep the team and outside vendors in the loop and on-task, increasing productivity, saving money and time.
TRACK WORK ORDER PROGRESS
Easily sort Work Orders by priority, department, and even common requests. Extensive reporting tools provide a complete history of staff, properties, and more with just a few clicks.
RESERVE A MEETING ROOM
Our new floorplan interface lets you see room layouts, as-built drawings, available equipment, furniture and more. Check the calendar and reserve a room for your next meeting.
INITIATE EMERGENCY RESPONSE PLANS
When emergency strikes, time is of the essence so the PropertyTRAK app offers customizable rapid response plans and critical messaging at your fingertips.
MANAGE PROJECTS & CALENDARS
PropertyTRAK provides a flexible calendar for tracking tasks, projects, and staff. Work orders are automatically added so you never miss a request or status update.
SCHEDULE A DEMO
CONNECT
8500 West 110th Street
Suite 550
Overland Park, KS 66210
+1 (913) 888-0810
info@propertytrak.com
SCHEDULE A DEMO
CONNECT
8500 West 110th Street
Suite 550
Overland Park, KS 66210
+1 (913) 888-0810
info@propertytrak.com