the only CMMS you’ll ever need

PropertyTRAK is more than a CMMS, it’s a robust solution that helps companies drive operational excellence with measurable results. Within weeks of implementation, you’ll see vastly improved efficiencies, smoother operations management, and a seamless workflow for significant cost savings and an enhanced corporate culture.

Our software optimizes labor resources and ensures compliance by providing a central repository of all work orders, asset data, materials and inventory, maintenance records, and more. PropertyTRAK organizes, automates, and simplifies maintenance and operations tasks so you can focus on business.

As one of the first cloud-based CMMS solution, PropertyTrak is adept at being nimble and providing leading-edge functionality that goes beyond the typical CMMS. Regardless of size or industry, we will configure the perfect solution to meet your unique needs.

 Organize • automate • simplify

Your COMPREHENSIVE SOLUTION center

WORK ORDER MANAGEMENT

SERVICE REQUESTS IN 60 SECONDS

Streamline your facility’s service requests and maintenance processes with Warp-Speed Efficiency! Introducing WORK ORDER MANAGEMENT, the future of operational excellence. Imagine lodging service requests in under a minute, and then watching as they’re acknowledged, actioned, and accomplished with seamless precision. Our custom dashboards and mobile-friendly designs mean management on the move is not just possible, it’s easy – ensuring you stay informed and in control, wherever you are.

Empower your team with automation that notifies, tracks, and reports every detail from inventory usage to equipment upkeep. Delve into a solution that not only records and enhances your standard operating procedures but also embeds compliance and precision into every task. Curious to see how our solution elevates your workflow while safeguarding efficiency and sustainability? Click here to see the full spectrum of features and transform how your business handles work orders.

ASSET MANAGEMENT

ASSET MANAGEMENT THAT GROWS WITH YOU

In today’s fast-paced business environment, effective asset management is not just a plus—it’s a necessity. PropertyTRAK’s Asset Management feature can revolutionize the way you oversee your assets, satisfying even the most rigorous reporting requirements mandated by financiers, insurers, and government bodies for full compliance and transparency. Beyond meticulous record-keeping, our app equips you to conduct thorough asset assessments quickly and accurately, pinpointing value while discarding ‘ghost assets’ that no longer serve your operation.

Facility Managers and Operations Directors find that a CMMS prioritizes critical asset maintenance seamlessly, keeping essential systems like HVAC functioning at peak performance. Stay proactive with automated notifications for crucial equipment events, such as warranty expirations and projected end-of-life dates. Efficient management of lease information, purchase orders, and consumable inventory replenishment are but a few clicks away. Plus, with cloud-based documentation, every essential record—from manuals to photos—is accessible anytime, anywhere. 

DESKTOP & MOBILE

SERVICE REQUESTS IN 60 SECONDS

Streamline your facility management like never before with PropertyTRAK, the cutting-edge cloud-based platform that revolutionizes service requests and task management on both desktop and mobile devices. Say goodbye to clunky navigation and inefficiencies; our intuitive design puts all of your essential data and actions just a click away, accessible anytime, anywhere. Ready to manage your work effortlessly and securely around the clock?

Unleash the full potential of on-the-go operations with our versatile Mobile App, compatible with both iOS and Android devices—yours to download for free. From scanning QR codes for instant equipment data to attaching photos to work orders on-site, your productivity will know no bounds. Click here to learn more and discover how to elevate your workday and simplify everything from vendor interactions to real-time data synchronization.

PREVENTIVE MAINTENANCE

MAXIMUM LIFE. MINIMUM DOWNTIME.

Imagine a system that not only preserves the lifespan of your valuable equipment but virtually eliminates unexpected downtime. PropertyTRAKs Preventive Maintenance is your proactive solution in the lifecycle management of critical machinery. With tailored scheduling for future maintenance tasks, this powerful tool ensures that your equipment receives the care it needs, when it needs it, ensuring uninterrupted operations and productivity.

Prepare to redefine the efficiency of your maintenance strategy. Our platform intuitively auto-generates work orders, empowers your staff with detailed checklists, and curbs excess costs with strategic service planning. This is more than a maintenance schedule; it’s a commitment to operational excellence and safety. 

RESERVATIONS & FLOOR PLANS

SEARCH. SCHEDULE. SUCCESS.

Elevate your space management and streamline your scheduling with the Reservations & Floor Plans feature, the ultimate tool for organization and efficiency. Whether it’s maximizing your meeting rooms or tracking essential equipment, this system covers it all with a simple click.

Experience the power of intuitive floor plans and a reservation timeline at your fingertips. Don’t just plan—optimize. Learn more about how our graphical floor plans interface can become your hub for success.

EMERGENCY PREPAREDNESS

SAVING TIME. SAVING LIVES.

PropertyTRAK is designed to empower your organization with effective emergency response planning and execution. Whether you choose to start with one of our comprehensive Global Templates or create a plan from your checklist, our system allows for easy cloning and amendment of Emergency Response Plans. Practice, review, adapt, and re-try your plans until you are satisfied with the performance and outcome. The Emergency view summary all activated plans and detailed plan steps for quick reference during critical moments. Stay informed with predefined Critical Group Message notifications sent as plan steps are initiated.

Work orders can be seamlessly initiated from within plan steps, ensuring a direct association with the response. An Incident Management Log is automatically generated, listing comments and actions taken during plan steps initiation and providing a valuable after-action compliance history. Additionally, PropertyTRAK offers a Disaster Recovery Outline, providing a structured approach to help plan the steps needed to restore your organization in the face of a disaster.

Experience the efficiency and effectiveness of Emergency Preparedness with our comprehensive suite of tools and features.

CUSTOMIZABLE REPORTS

THE DATA YOU WANT. THE WAY YOU WANT.  

Take control of your data with our Custom Reporting feature. Generate your analysis to fit your needs using a variety of standard and comprehensive options that represent the data the way you need it. Apply extensive filters for nuanced local or far-reaching reports, and select only the data points that matter to you for laser-focused insights.

Looking for convenience? Enjoy scheduled reports sent directly to your inbox, and download them in multiple formats – all featuring your company’s unique branding. It’s time to elevate your reporting game. 

Training & Support

Comprehensive & Customized

Get your team up to speed quickly and efficiently with PropertyTRAK’s unparalleled training and support. Benefit from unlimited phone support, rapid response to email inquiries, and the hands-on expertise of our professional consultants. Our tailored onboarding support ensures that your staff, vendors, and systems are completely aligned for peak performance.

Unlock the full potential of your operations with your CMMS, where every user’s proficiency is our priority. From user-specific training sessions to a wealth of online resources and a knowledge library at your fingertips, we’re committed to elevating your team’s capabilities. Click the link below to discover how we support you and your workflow.

consumable inventory
& qr code labels

qr tracked – what, when, where & cost

Custom QR Codes help you simplify inventory management and gain efficiency. With a quick scan, track your consumables’ lifecycle – what’s used, when, where, and at what cost. Optimize your operational workflow, minimize waste, and save on labor hours by integrating this innovative system into your work orders.

Stay ahead with automated alerts for low stock, analyze inventory levels in real-time, and procure supplies with confidence using comprehensive vendor information. Revolutionize asset management and maintenance with our QR Code Labels – your key to a smarter, streamlined operation. Curious to see how? Click the link below and experience the future of inventory control.

single sign-on authentication

Secure identity and access management

Streamline your company’s access while bolstering security with Single Sign-On Authentication. Protect your intellectual assets and manage user identities effortlessly. Our platform integrates seamlessly with your existing active directory servers, lowering IT costs and improving security and usability.

With SSO Authentication, you will experience the convenience of property-wide authorization and the option to use Microsoft’s Azure IDP or your own ADFS. See how our solution can simplify access for employee network login. 

responsive communications
everyone that needs to know  

In fast-moving, decentralized organizations, Building Operations Management must be able to easily convey project information that is key, up to date, and logically needed for good decisions and next step determination. 

Throughout the workflow process, specific event triggers can automatically send notices to multiple responsible parties using email and SMS text messaging. 

Notification deliveries can be individually configured based on the priority level of the work order and the event that triggers the alert.

Our Work Order Dashboard conveniently changes information status when progress is made, photos are attached or when questions are raised.

Work Order-related emails with comments can easily be sent including key work order details for clarity, are easily created and sent to multiple people at any time from within the PropertyTRAK system. The entire set of messages and answers can be viewed in the Work Order Dashboard’s message board.

Management, coordinators, other staff, employees and vendor users can easily monitor the work order’s Message History to assure tasks are on track and on time.

vendor collaboration

helping you and your company grow 

Most companies utilize outside vendors to acquire specialty services and expertise that they may not have.   A successful collaboration through PropertyTRAK reduces delays, minimize paperwork and provides automated follow-up.

Vendor companies may be offered work orders with specific requirements and checklists to provide step by step procedures to be performed.

Vendor Technicians can enroll at no cost to the client company so they can access the secure PropertyTRAK browser and mobile app to enter their performed work.

The Mobile App provides QR code scanning to identify the correct equipment to work on and for Google Maps for directions to the work location.

Managers are automatically notified of work updates, including when photos or documents are attached, and when the work is completed and closed.

Vendor Technicians complete work orders by entering time, comments, adding photos, and even attaching invoices.

the only CMMS you’ll ever need

PropertyTRAK is more than a CMMS, it’s a robust solution that helps companies drive operational excellence with measurable results. Within weeks of implementation, you’ll see vastly improved efficiencies, smoother operations management, and a seamless workflow for significant cost savings and an enhanced corporate culture.

Our software optimizes labor resources and ensures compliance by providing a central repository of all work orders, asset data, materials and inventory, maintenance records, and more. PropertyTRAK organizes, automates, and simplifies maintenance and operations tasks so you can focus on business.

As one of the first cloud-based CMMS solution, PropertyTrak is adept at being nimble and providing leading-edge functionality that goes beyond the typical CMMS. Regardless of size or industry, we will configure the perfect solution to meet your unique needs.

 Organize • automate • simplify

Your COMPREHENSIVE SOLUTION center

WORK ORDER MANAGEMENT

SERVICE REQUESTS IN 60 SECONDS

Requests for services are acknowledged, logged, and tracked to completion.

Manage the workflow process with custom Dashboards, Calendars, Lists & Messages.

Auto notifications keep everyone in the loop and alerted to progress & issues.

Create Standard Operating Procedures to ensure safety, efficiency & sustainability.

Utilize and record Consumable Inventory automatically while completing the work order.

Mobile App lets work be processed anywhere, anytime.

Embed your own Checklists in Work Orders to drive compliance and assure proper maintenance.

Specialized Customizable Requests for reserving rooms, vehicles, transportation, surveys, feedback, etc.

QR Codes can initiate new or launch existing Work Orders to assure accuracy.

Reports provide productivity statistics, equipment failure rates, response time, & more.

Monitor and incorporate Vendor services within your process by giving Vendors limited access.

Access documents, photos, & manuals related to the work order or equipment.

ASSET MANAGEMENT

ASSET MANAGEMENT THAT GROWS WITH YOU

Track by Property, manufacturer, type classification & age or replacement date.

Support reporting requirements for financiers, insurers & government agencies.

Facilitate asset assessments when determining value & eliminate ghost assets that have been replaced, destroyed or lost.

Assure that assets critical to the organization, such as HVAC, are not under-maintained.

Monitor and receive notifications for key dates in the life of equipment, such as end of Warranty and expected end of life.

Monitor and receive notifications about key Lease information such as Lessor, renewal period and end of Lease date.

Integrated Purchase Ordering for replenishing consumable inventory stock and acquiring new assets.

Track Assignable Equipment with historical & current users & expected return date.

Highlight under-utilized equipment that could be repositioned, repurposed or sold off.

Organize cloud-based storage of documents, photos & manuals relating to individual assets.

DESKTOP & MOBILE

SERVICE REQUESTS IN 60 SECONDS

Designed as a cloud-based system for access anywhere, anytime.

Secure, 24-hour access to all of your data, reports & future tasks.

Navigation Menu designed one level deep for quick, intuitive access to lists, data, & actions.

Filter views by property, type or status to highlight the information you need to take action.

Mobile App is a free download for both iOS & Android.

Complete your work on-the-go & automatically synchronize data

Scan QR Codes to check equipment data & launch work orders for completion.

Attach photos & new documents to work orders while at the site.

Vendors can receive offers & submit completed work orders, photos & invoices on either platform.

PREVENTIVE MAINTENANCE

MAXIMUM LIFE. MINIMUM DOWNTIME.

Schedule future maintenance tasks on critical equipment to minimize downtime & maximize useful life of expensive equipment.

Recurring work orders will automatically generate & notify staff at a set time before the due date to allow them to organize, gather tools & materials to plan for the work required.

Checklists created by you to meet preventive maintenance requirements can be embedded in the work orders to drive compliance & assure proper documentation.

Reduce unplanned staff overtime & replacement part inventory carrying costs by monitoring equipment performance and adhering to a planned services program.

Support the needs of the business by minimizing outages of essential services that might impact responsiveness to the business market and clients.

Ensure a safe working environment with regular maintenance inspections & planned equipment repairs that keeps machinery operating within approved safety guidelines.

RESERVATIONS & FLOOR PLANS

SEARCH. SCHEDULE. SUCCESS.

Graphically view a timeline of existing reservations across locations to find available space.

Drag and drop to quickly re-locate meetings or edit start-stop times from the lists.

Create recurring reservations with a single entry.

Generate work orders associated with reservations & track their completion.

View existing reservations on your system Dashboard for a quick view of the day, week or month.

Floor Plans provide a visual interface to workflow management & functionality.

View As-Built drawings, layout, space allocation,  direction arrows, exits, etc.

Easily locate critical equipment, contacts, & meeting rooms.

Simply clicking on an equipment item will provide direct access to the work orders for editing or completion.

Launch the Reservations process by clicking on a Location.

Multiple uses for Floor Plans are possible as object layers may be temporarily hidden with the click of a button.

EMERGENCY PREPAREDNESS

SAVING TIME. SAVING LIVES.

Emergency Response Plans may be cloned &  amended starting with one of the Global Templates provided or created from your own checklist.

Practice, review, adapt, & re-try your Plans until you are satisfied with performance & outcome.

An Emergency view displays a summary of all activated Plans & the detailed Plan Steps for a selected Plan.

Predefined Critical Group Message notifications can be sent as Plan Steps are Initiated.

Work Orders can be initiated from within Plan Steps so they are associated with the Response.

An Incident Management Log listing comments and actions taken is created as Plan Steps are initiated & for after-action compliance history.

A Disaster Recovery Outline is provided offering a structured approach to help plan the steps to restore your organization.

CUSTOMIZABLE REPORTS

THE DATA YOU WANT. THE WAY YOU WANT.

A catalog of standard and customizable reports makes it convenient to analyze your data.

Extensive Filters can be applied to reports to create both local & corporate-wide reports.

Multiple Customizable reports allow you to select the specific data columns to be included along with automated recurring generation & delivery to email.

View reports on the screen or download in PDF, XLS or CSV format for further analysis.

Export Data of Report Results to external systems: Accounting, HR, IT, etc.

PDF reports are downloaded with your company’s branding in the header.

TRAINING & SUPPORT

COMPREHENSIVE & CUSTOMIZED

Unlimited phone support & quick response to message or email support requests.

Configuration consulting & on-boarding assistance by experienced professionals.

Assistance in system set-up and initial data uploads for staff, vendors, assets & inventory.

User training sessions via internet focused on user role & module capability.

User-friendly on-line support materials & searchable knowledge library.

Level of Service monitored daily to assure timely access to your data.

Client usage audits & re-training sessions are available.

consumable inventory & QR labels

QR TRACKED – WHAT, WHEN, WHERE & COST

Reducing operational costs and minimizing labor hours are benefits realized when consumable items – light bulbs, filters, cleaning supplies, fittings and gaskets, replacement parts, masks, etc. – are managed and consumed through the work order system.

At the touch of a key, management can analyze the inventory in stock by storage location, and see how each is periodically being received, adjusted, and utilized.

Supply chain value is easily determined from the vendor/supplier information to determine quantities, latest prices, and delivery lead times.

Receive email/text alert when the quantity of an inventory item falls below a pre-determined minimum level.

Scan an inventory item QR Code to quickly manage the stock quantity for audit.

QR Codes can also be used on equipment assets and locations to create service requests and work orders and perform inspections and security checks.

single sign-on authentication

Secure identity and access management

Companies that utilize active directory servers on their network may do so for convenience, to control employee access, to lower IT costs and to improve security and usability.

PropertyTRAK SSO can connect to a company’s active directory server to conveniently authorize access for employee users.

PropertyTRAK can automatically add new employee users and remove users when they leave the company giving the company precise control over their intellectual property and software licenses.

PropertyTRAK’s Client Companies can utilize Microsoft’s Azure IDP authentication provider service or utilize their own ADFS (Active Directory Federated Services) single sign-on server configured for employee network login.

responsive communications

everyone that needs to know  

In fast-moving, decentralized organizations, Building Operations Management must be able to easily convey project information that is key, up to date, and logically needed for good decisions and next step determination.

Throughout the workflow process, specific event triggers can automatically send notices to multiple responsible parties using email and SMS text messaging.

Notification deliveries can be individually configured based on the priority level of the work order and the event that triggers the alert.

Our Work Order Dashboard conveniently changes information status when progress is made, photos are attached or when questions are raised.

Work Order-related emails with comments can easily be sent including key work order details for clarity, are easily created and sent to multiple people at any time from within the PropertyTRAK system. The entire set of messages and answers can be viewed in the Work Order Dashboard’s message board.

Management, coordinators, other staff, employees and vendor users can easily monitor the work order’s Message History to assure tasks are on track and on time.

vendor collaboration

helping you and your company grow

Companies that utilize active directory servers on their network may do so for convenience, to control employee access, to lower IT costs and to improve security and usability.

PropertyTRAK SSO can connect to a company’s active directory server to conveniently authorize access for employee users.

PropertyTRAK can automatically add new employee users and remove users when they leave the company giving the company precise control over their intellectual property and software licenses.

PropertyTRAK’s Client Companies can utilize Microsoft’s Azure IDP authentication provider service or utilize their own ADFS (Active Directory Federated Services) single sign-on server configured for employee network login.

SCHEDULE A DEMO

There are many more great features and customizations than we can pack into our website, so give us a few minutes of your time and we’ll tell you all about what PropertyTRAK can do for your business. Small, medium, or large, we are your operations and maintenance solution!

CLIENT SPOTLIGHT

95% RETENTION OVER 25 INDUSTRIES

REQUEST. APPROVE. WORK. RESULTS.

Total control in the

START A SERVICE REQUEST

There's no better place to initiate a service request than where the service is needed. Open a service request right from your phone or tablet.

SCAN QR CODE TO TRACK & SERVICE

PropertyTRAK provides unique QR codes to tracks assets and equipment. When it's time for inventory or service, a quick scan ensures accuracy and compliance. 

MANAGE PROPERTIES & EQUIPMENT

With the ability to attach photos and documents, details about properties, equipment acquisition, maintenance logs, and financial data are all at your fingertips.

COMMUNICATE WITH TEAM & VENDORS

Automated email and instant messaging capabilities keep the team and outside vendors in the loop and on-task, increasing productivity, saving money and time.

palm of your hands.

TRACK WORK ORDER PROGRESS

Easily sort Work Orders by priority, department, and even common requests. Extensive reporting tools provide a complete history of staff, properties, and more with just a few clicks.

RESERVE A MEETING ROOM

Our new floorplan interface lets you see room layouts, as-built drawings, available equipment, furniture and more. Check the calendar and reserve a room for your next meeting.

INITIATE EMERGENCY RESPONSE PLANS

When emergency strikes, time is of the essence so the PropertyTRAK app offers customizable rapid response plans and critical messaging at your fingertips.

MANAGE PROJECTS & CALENDARS

PropertyTRAK provides a flexible calendar for tracking tasks, projects, and staff. Work orders are automatically added so you never miss a request or status update.

CLIENT SPOTLIGHT

95% RETENTION OVER 25 INDUSTRIES

REQUEST. APPROVE. WORK. RESULTS.

Total control in the palm of your hands.

START A SERVICE REQUEST

There's no better place to initiate a service request than where the service is needed. Open a service request right from your phone or tablet.

SCAN QR CODE TO TRACK & SERVICE

PropertyTRAK provides unique QR codes to tracks assets and equipment. When it's time for inventory or service, a quick scan ensures accuracy and compliance. 

MANAGE PROPERTIES & EQUIPMENT

With the ability to attach photos and documents, details about properties, equipment acquisition, maintenance logs, and financial data are all at your fingertips.

COMMUNICATE WITH TEAM & VENDORS

Automated email and instant messaging capabilities keep the team and outside vendors in the loop and on-task, increasing productivity, saving money and time.

TRACK WORK ORDER PROGRESS

Easily sort Work Orders by priority, department, and even common requests. Extensive reporting tools provide a complete history of staff, properties, and more with just a few clicks.

RESERVE A MEETING ROOM

Our new floorplan interface lets you see room layouts, as-built drawings, available equipment, furniture and more. Check the calendar and reserve a room for your next meeting.

INITIATE EMERGENCY RESPONSE PLANS

When emergency strikes, time is of the essence so the PropertyTRAK app offers customizable rapid response plans and critical messaging at your fingertips.

MANAGE PROJECTS & CALENDARS

PropertyTRAK provides a flexible calendar for tracking tasks, projects, and staff. Work orders are automatically added so you never miss a request or status update.

SCHEDULE A DEMO

This field is for validation purposes and should be left unchanged.

CONNECT

8500 West 110th Street
Suite 550
Overland Park, KS 66210
+1 (913) 888-0810
info@propertytrak.com

SCHEDULE A DEMO

This field is for validation purposes and should be left unchanged.

CONNECT

8500 West 110th Street
Suite 550
Overland Park, KS 66210
+1 (913) 888-0810
info@propertytrak.com