the only CMMS you’ll ever need

PropertyTRAK is more than a CMMS, it’s a robust solution that helps companies drive operational excellence with measurable results. Within weeks of implementation, you’ll see vastly improved efficiencies, smoother operations management, and a seamless workflow for significant cost savings and an enhanced corporate culture.

Our software optimizes labor resources and ensures compliance by providing a central repository of all work orders, asset data, materials and inventory, maintenance records, and more. PropertyTRAK organizes, automates, and simplifies maintenance and operations tasks so you can focus on business.

As one of the first cloud-based CMMS solution, PropertyTrak is adept at being nimble and providing leading-edge functionality that goes beyond the typical CMMS. Regardless of size or industry, we will configure the perfect solution to meet your unique needs.

 Organize • automate • simplify

Your COMPREHENSIVE SOLUTION center

WORK ORDER MANAGEMENT

SERVICE REQUESTS IN 60 SECONDS

Requests for services are acknowledged, logged, and tracked to completion.

Manage the workflow process with custom Dashboards, Calendars, Lists & Messages.

Auto notifications keep everyone in the loop and alerted to progress & issues.

Create Standard Operating Procedures to ensure safety, efficiency & sustainability.

Utilize and record Consumable Inventory automatically while completing the work order.

Mobile App lets work be processed anywhere, anytime.

Embed your own Checklists in Work Orders to drive compliance and assure proper maintenance.

Specialized Customizable Requests for reserving rooms, vehicles, transportation, surveys, feedback, etc.

QR Codes can initiate new or launch existing Work Orders to assure accuracy.

Reports provide productivity statistics, equipment failure rates, response time, & more.

Monitor and incorporate Vendor services within your process by giving Vendors limited access.

Access documents, photos, & manuals related to the work order or equipment.

ASSET MANAGEMENT

ASSET MANAGEMENT THAT GROWS WITH YOU

Track by Property, manufacturer, type classification & age or replacement date.

Support reporting requirements for financiers, insurers & government agencies.

Facilitate asset assessments when determining value & eliminate ghost assets that have been replaced, destroyed or lost.

Assure that assets critical to the organization, such as HVAC, are not under-maintained.

Monitor and receive notifications for key dates in the life of equipment, such as end of Warranty and expected end of life.

Monitor and receive notifications about key Lease information such as Lessor, renewal period and end of Lease date.

Integrated Purchase Ordering for replenishing consumable inventory stock and acquiring new assets.

Track Assignable Equipment with historical & current users & expected return date.

Highlight under-utilized equipment that could be repositioned, repurposed or sold off.

Organize cloud-based storage of documents, photos & manuals relating to individual assets.

DESKTOP & MOBILE

SERVICE REQUESTS IN 60 SECONDS

Designed as a cloud-based system for access anywhere, anytime.

Secure, 24-hour access to all of your data, reports & future tasks.

Navigation Menu designed one level deep for quick, intuitive access to lists, data, & actions.

Filter views by property, type or status to highlight the information you need to take action.

Mobile App is a free download for both iOS & Android.

Complete your work on-the-go & automatically synchronize data

Scan QR Codes to check equipment data & launch work orders for completion.

Attach photos & new documents to work orders while at the site.

Vendors can receive offers & submit completed work orders, photos & invoices on either platform.

CLICK THE ICON TO DOWNLOAD THE FREE APP!

PREVENTIVE MAINTENANCE

MAXIMUM LIFE. MINIMUM DOWNTIME.

Schedule future maintenance tasks on critical equipment to minimize downtime & maximize useful life of expensive equipment.

Recurring work orders will automatically generate & notify staff at a set time before the due date to allow them to organize, gather tools & materials to plan for the work required.

Checklists created by you to meet preventive maintenance requirements can be embedded in the work orders to drive compliance & assure proper documentation.

Reduce unplanned staff overtime & replacement part inventory carrying costs by monitoring equipment performance and adhering to a planned services program.

Support the needs of the business by minimizing outages of essential services that might impact responsiveness to the business market and clients.

Ensure a safe working environment with regular maintenance inspections & planned equipment repairs that keeps machinery operating within approved safety guidelines.

RESERVATIONS & FLOOR PLANS

SEARCH. SCHEDULE. SUCCESS.

Graphically view a timeline of existing reservations across locations to find available space.

Drag and drop to quickly re-locate meetings or edit start-stop times from the lists.

Create recurring reservations with a single entry.

Generate work orders associated with reservations & track their completion.

View existing reservations on your system Dashboard for a quick view of the day, week or month.

Floor Plans provide a visual interface to workflow management & functionality.

View As-Built drawings, layout, space allocation,  direction arrows, exits, etc.

Easily locate critical equipment, contacts, & meeting rooms.

Simply clicking on an equipment item will provide direct access to the work orders for editing or completion.

Launch the Reservations process by clicking on a Location.

Multiple uses for Floor Plans are possible as object layers may be temporarily hidden with the click of a button.

EMERGENCY PREPAREDNESS

SAVING TIME. SAVING LIVES.

Emergency Response Plans may be cloned &  amended starting with one of the Global Templates provided or created from your own checklist.

Practice, review, adapt, & re-try your Plans until you are satisfied with performance & outcome.

An Emergency view displays a summary of all activated Plans & the detailed Plan Steps for a selected Plan.

Predefined Critical Group Message notifications can be sent as Plan Steps are Initiated.

Work Orders can be initiated from within Plan Steps so they are associated with the Response.

An Incident Management Log listing comments and actions taken is created as Plan Steps are initiated & for after-action compliance history.

A Disaster Recovery Outline is provided offering a structured approach to help plan the steps to restore your organization.

CUSTOMIZABLE REPORTS

THE DATA YOU WANT. THE WAY YOU WANT.  

A catalog of standard and customizable reports makes it convenient to analyze your data.

Extensive Filters can be applied to reports to create both local & corporate-wide reports.

Multiple Customizable reports allow you to select the specific data columns to be included along with automated recurring generation & delivery to email.

View reports on the screen or download in PDF, XLS or CSV format for further analysis.

Export Data of Report Results to external systems: Accounting, HR, IT, etc.

PDF reports are downloaded with your company’s branding in the header.

Training & Support

Comprehensive & Customized

Unlimited phone support & quick response to message or email support requests.

Configuration consulting & on-boarding assistance by experienced professionals.

Assistance in system set-up and initial data uploads for staff, vendors, assets & inventory.

User training sessions via internet focused on user role & module capability.

User-friendly on-line support materials & searchable knowledge library.

Level of Service monitored daily to assure timely access to your data.

Client usage audits & re-training sessions are available.

consumable inventory
& qr code labels

qr tracked – what, when, where & cost

Reducing operational costs and minimizing labor hours are benefits realized when consumable items – light bulbs, filters, cleaning supplies, fittings and gaskets, replacement parts, masks, etc. – are managed and consumed through the work order system.

At the touch of a key, management can analyze the inventory in stock by storage location, and see how each is periodically being received, adjusted, and utilized.

Supply chain value is easily determined from the vendor/supplier information to determine quantities, latest prices, and delivery lead times.

Receive email/text alert when the quantity of an inventory item falls below a pre-determined minimum level.

Scan an inventory item QR Code Label to quickly manage the stock quantity for audit.

QR Code Labels can also be used on equipment assets and locations to create service requests and work orders and perform inspections and security checks.

single sign-on authentication

Secure identity and access management

Companies that utilize active directory servers on their network may do so for convenience, to control employee access, to lower IT costs and to improve security and usability. 

PropertyTRAK SSO can connect to a company’s active directory server to conveniently authorize access for employee users.

PropertyTRAK can automatically add new employee users and remove users when they leave the company giving the company precise control over their intellectual property and software licenses.

PropertyTRAK’s Client Companies can utilize Microsoft’s Azure IDP authentication provider service or utilize their own ADFS (Active Directory Federated Services) single sign-on server configured for employee network login.

responsive communications
everyone that needs to know  

In fast-moving, decentralized organizations, Building Operations Management must be able to easily convey project information that is key, up to date, and logically needed for good decisions and next step determination. 

Throughout the workflow process, specific event triggers can automatically send notices to multiple responsible parties using email and SMS text messaging. 

Notification deliveries can be individually configured based on the priority level of the work order and the event that triggers the alert.

Our Work Order Dashboard conveniently changes information status when progress is made, photos are attached or when questions are raised.

Work Order-related emails with comments can easily be sent including key work order details for clarity, are easily created and sent to multiple people at any time from within the PropertyTRAK system. The entire set of messages and answers can be viewed in the Work Order Dashboard’s message board.

Management, coordinators, other staff, employees and vendor users can easily monitor the work order’s Message History to assure tasks are on track and on time.

vendor collaboration

helping you and your company grow 

Most companies utilize outside vendors to acquire specialty services and expertise that they may not have.   A successful collaboration through PropertyTRAK reduces delays, minimize paperwork and provides automated follow-up.

Vendor companies may be offered work orders with specific requirements and checklists to provide step by step procedures to be performed.

Vendor Technicians can enroll at no cost to the client company so they can access the secure PropertyTRAK browser and mobile app to enter their performed work.

The Mobile App provides QR code scanning to identify the correct equipment to work on and for Google Maps for directions to the work location.

Managers are automatically notified of work updates, including when photos or documents are attached, and when the work is completed and closed.

Vendor Technicians complete work orders by entering time, comments, adding photos, and even attaching invoices.

WORK ORDER MANAGEMENT

SERVICE REQUESTS IN 60 SECONDS

Requests for services are acknowledged, logged, and tracked to completion.

Manage the workflow process with custom Dashboards, Calendars, Lists & Messages.

Auto notifications keep everyone in the loop and alerted to progress & issues.

Create Standard Operating Procedures to ensure safety, efficiency & sustainability.

Utilize and record Consumable Inventory automatically while completing the work order.

Mobile App lets work be processed anywhere, anytime.

Embed your own Checklists in Work Orders to drive compliance and assure proper maintenance.

Specialized Customizable Requests for reserving rooms, vehicles, transportation, surveys, feedback, etc.

QR Codes can initiate new or launch existing Work Orders to assure accuracy.

Reports provide productivity statistics, equipment failure rates, response time, & more.

Monitor and incorporate Vendor services within your process by giving Vendors limited access.

Access documents, photos, & manuals related to the work order or equipment.

ASSET MANAGEMENT

ASSET MANAGEMENT THAT GROWS WITH YOU

Track by Property, manufacturer, type classification & age or replacement date.

Support reporting requirements for financiers, insurers & government agencies.

Facilitate asset assessments when determining value & eliminate ghost assets that have been replaced, destroyed or lost.

Assure that assets critical to the organization, such as HVAC, are not under-maintained.

Monitor and receive notifications for key dates in the life of equipment, such as end of Warranty and expected end of life.

Monitor and receive notifications about key Lease information such as Lessor, renewal period and end of Lease date.

Integrated Purchase Ordering for replenishing consumable inventory stock and acquiring new assets.

Track Assignable Equipment with historical & current users & expected return date.

Highlight under-utilized equipment that could be repositioned, repurposed or sold off.

Organize cloud-based storage of documents, photos & manuals relating to individual assets.

DESKTOP & MOBILE

SERVICE REQUESTS IN 60 SECONDS

Designed as a cloud-based system for access anywhere, anytime.

Secure, 24-hour access to all of your data, reports & future tasks.

Navigation Menu designed one level deep for quick, intuitive access to lists, data, & actions.

Filter views by property, type or status to highlight the information you need to take action.

Mobile App is a free download for both iOS & Android.

Complete your work on-the-go & automatically synchronize data

Scan QR Codes to check equipment data & launch work orders for completion.

Attach photos & new documents to work orders while at the site.

Vendors can receive offers & submit completed work orders, photos & invoices on either platform.

PREVENTIVE MAINTENANCE

MAXIMUM LIFE. MINIMUM DOWNTIME.

Schedule future maintenance tasks on critical equipment to minimize downtime & maximize useful life of expensive equipment.

Recurring work orders will automatically generate & notify staff at a set time before the due date to allow them to organize, gather tools & materials to plan for the work required.

Checklists created by you to meet preventive maintenance requirements can be embedded in the work orders to drive compliance & assure proper documentation.

Reduce unplanned staff overtime & replacement part inventory carrying costs by monitoring equipment performance and adhering to a planned services program.

Support the needs of the business by minimizing outages of essential services that might impact responsiveness to the business market and clients.

Ensure a safe working environment with regular maintenance inspections & planned equipment repairs that keeps machinery operating within approved safety guidelines.

RESERVATIONS & FLOOR PLANS

SEARCH. SCHEDULE. SUCCESS.

Graphically view a timeline of existing reservations across locations to find available space.

Drag and drop to quickly re-locate meetings or edit start-stop times from the lists.

Create recurring reservations with a single entry.

Generate work orders associated with reservations & track their completion.

View existing reservations on your system Dashboard for a quick view of the day, week or month.

Floor Plans provide a visual interface to workflow management & functionality.

View As-Built drawings, layout, space allocation,  direction arrows, exits, etc.

Easily locate critical equipment, contacts, & meeting rooms.

Simply clicking on an equipment item will provide direct access to the work orders for editing or completion.

Launch the Reservations process by clicking on a Location.

Multiple uses for Floor Plans are possible as object layers may be temporarily hidden with the click of a button.

EMERGENCY PREPAREDNESS

SAVING TIME. SAVING LIVES.

Emergency Response Plans may be cloned &  amended starting with one of the Global Templates provided or created from your own checklist.

Practice, review, adapt, & re-try your Plans until you are satisfied with performance & outcome.

An Emergency view displays a summary of all activated Plans & the detailed Plan Steps for a selected Plan.

Predefined Critical Group Message notifications can be sent as Plan Steps are Initiated.

Work Orders can be initiated from within Plan Steps so they are associated with the Response.

An Incident Management Log listing comments and actions taken is created as Plan Steps are initiated & for after-action compliance history.

A Disaster Recovery Outline is provided offering a structured approach to help plan the steps to restore your organization.

CUSTOMIZABLE REPORTS

THE DATA YOU WANT. THE WAY YOU WANT.

A catalog of standard and customizable reports makes it convenient to analyze your data.

Extensive Filters can be applied to reports to create both local & corporate-wide reports.

Multiple Customizable reports allow you to select the specific data columns to be included along with automated recurring generation & delivery to email.

View reports on the screen or download in PDF, XLS or CSV format for further analysis.

Export Data of Report Results to external systems: Accounting, HR, IT, etc.

PDF reports are downloaded with your company’s branding in the header.

TRAINING & SUPPORT

COMPREHENSIVE & CUSTOMIZED

Unlimited phone support & quick response to message or email support requests.

Configuration consulting & on-boarding assistance by experienced professionals.

Assistance in system set-up and initial data uploads for staff, vendors, assets & inventory.

User training sessions via internet focused on user role & module capability.

User-friendly on-line support materials & searchable knowledge library.

Level of Service monitored daily to assure timely access to your data.

Client usage audits & re-training sessions are available.

consumable inventory & QR labels

QR TRACKED – WHAT, WHEN, WHERE & COST

Reducing operational costs and minimizing labor hours are benefits realized when consumable items – light bulbs, filters, cleaning supplies, fittings and gaskets, replacement parts, masks, etc. – are managed and consumed through the work order system.

At the touch of a key, management can analyze the inventory in stock by storage location, and see how each is periodically being received, adjusted, and utilized.

Supply chain value is easily determined from the vendor/supplier information to determine quantities, latest prices, and delivery lead times.

Receive email/text alert when the quantity of an inventory item falls below a pre-determined minimum level.

Scan an inventory item QR Code to quickly manage the stock quantity for audit.

QR Codes can also be used on equipment assets and locations to create service requests and work orders and perform inspections and security checks.

single sign-on authentication

Secure identity and access management

Companies that utilize active directory servers on their network may do so for convenience, to control employee access, to lower IT costs and to improve security and usability.

PropertyTRAK SSO can connect to a company’s active directory server to conveniently authorize access for employee users.

PropertyTRAK can automatically add new employee users and remove users when they leave the company giving the company precise control over their intellectual property and software licenses.

PropertyTRAK’s Client Companies can utilize Microsoft’s Azure IDP authentication provider service or utilize their own ADFS (Active Directory Federated Services) single sign-on server configured for employee network login.

responsive communications

everyone that needs to know  

In fast-moving, decentralized organizations, Building Operations Management must be able to easily convey project information that is key, up to date, and logically needed for good decisions and next step determination.

Throughout the workflow process, specific event triggers can automatically send notices to multiple responsible parties using email and SMS text messaging.

Notification deliveries can be individually configured based on the priority level of the work order and the event that triggers the alert.

Our Work Order Dashboard conveniently changes information status when progress is made, photos are attached or when questions are raised.

Work Order-related emails with comments can easily be sent including key work order details for clarity, are easily created and sent to multiple people at any time from within the PropertyTRAK system. The entire set of messages and answers can be viewed in the Work Order Dashboard’s message board.

Management, coordinators, other staff, employees and vendor users can easily monitor the work order’s Message History to assure tasks are on track and on time.

vendor collaboration

helping you and your company grow

Companies that utilize active directory servers on their network may do so for convenience, to control employee access, to lower IT costs and to improve security and usability.

PropertyTRAK SSO can connect to a company’s active directory server to conveniently authorize access for employee users.

PropertyTRAK can automatically add new employee users and remove users when they leave the company giving the company precise control over their intellectual property and software licenses.

PropertyTRAK’s Client Companies can utilize Microsoft’s Azure IDP authentication provider service or utilize their own ADFS (Active Directory Federated Services) single sign-on server configured for employee network login.

SCHEDULE A DEMO

There are many more great features and customizations than we can pack into our website, so give us a few minutes of your time and we’ll tell you all about what PropertyTRAK can do for your business. Small, medium, or large, we are your operations and maintenance solution!

5 + 1 =

CLIENT SPOTLIGHT

95% RETENTION OVER 25 INDUSTRIES

REQUEST. APPROVE. WORK. RESULTS.

Total control in the

START A SERVICE REQUEST

There’s no better place to initiate a service request than where the service is needed. Open a service request right from your phone or tablet.

SCAN QR CODE TO TRACK & SERVICE

PropertyTRAK provides unique QR codes to tracks assets and equipment. When it’s time for inventory or service, a quick scan ensures accuracy and compliance. 

MANAGE PROPERTIES & EQUIPMENT

With the ability to attach photos and documents, details about properties, equipment acquisition, maintenance logs, and financial data are all at your fingertips.

COMMUNICATE WITH TEAM & VENDORS

Automated email and instant messaging capabilities keep the team and outside vendors in the loop and on-task, increasing productivity, saving money and time.

palm of your hands.

TRACK WORK ORDER PROGRESS

Easily sort Work Orders by priority, department, and even common requests. Extensive reporting tools provide a complete history of staff, properties, and more with just a few clicks.

RESERVE A MEETING ROOM

Our new floorplan interface lets you see room layouts, as-built drawings, available equipment, furniture and more. Check the calendar and reserve a room for your next meeting.

INITIATE EMERGENCY RESPONSE PLANS

When emergency strikes, time is of the essence so the PropertyTRAK app offers customizable rapid response plans and critical messaging at your fingertips.

MANAGE PROJECTS & CALENDARS

PropertyTRAK provides a flexible calendar for tracking tasks, projects, and staff. Work orders are automatically added so you never miss a request or status update.

CLIENT SPOTLIGHT

95% RETENTION OVER 25 INDUSTRIES

REQUEST. APPROVE. WORK. RESULTS.

Total control in the palm of your hands.

START A SERVICE REQUEST

There’s no better place to initiate a service request than where the service is needed. Open a service request right from your phone or tablet.

SCAN QR CODE TO TRACK & SERVICE

PropertyTRAK provides unique QR codes to tracks assets and equipment. When it’s time for inventory or service, a quick scan ensures accuracy and compliance. 

MANAGE PROPERTIES & EQUIPMENT

With the ability to attach photos and documents, details about properties, equipment acquisition, maintenance logs, and financial data are all at your fingertips.

COMMUNICATE WITH TEAM & VENDORS

Automated email and instant messaging capabilities keep the team and outside vendors in the loop and on-task, increasing productivity, saving money and time.

TRACK WORK ORDER PROGRESS

Easily sort Work Orders by priority, department, and even common requests. Extensive reporting tools provide a complete history of staff, properties, and more with just a few clicks.

RESERVE A MEETING ROOM

Our new floorplan interface lets you see room layouts, as-built drawings, available equipment, furniture and more. Check the calendar and reserve a room for your next meeting.

INITIATE EMERGENCY RESPONSE PLANS

When emergency strikes, time is of the essence so the PropertyTRAK app offers customizable rapid response plans and critical messaging at your fingertips.

MANAGE PROJECTS & CALENDARS

PropertyTRAK provides a flexible calendar for tracking tasks, projects, and staff. Work orders are automatically added so you never miss a request or status update.

CONTACT

13 + 11 =

CONNECT

2018 East Prairie Circle
Suite 102
OLATHE, KS 66062
+1 (913) 888-0810
info@propertytrak.com

CONTACT

3 + 15 =

CONNECT

2018 East Prairie Circle
Suite 102
OLATHE, KS 66062
+1 (913) 888-0810
info@propertytrak.com

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