Automate, Organize, Simplify Your Facilities Management

CMMS SOFTWARE FOR MUSEUM & PERFORMING ART FACILITIES

PropertyTRAK’s CMMS is an integrated suite of desktop and mobile applications that can help museum facility managers improve business process efficiencies, reduce costs, streamline operations, and provide better service and experiences for visitors or patrons.

PropertyTRAK helps streamline asset management processes for a museum’s valuable collection of artifacts and artwork, saves money by reducing repair and replacement costs, and decreases labor costs through automation. Additionally, this premium facility management system helps provide a comprehensive view of useful data to track trends in preventive maintenance, operational performance over time, and outside vendors. Implementing PropertyTRAK’s CMMS is an efficient way to manage a museum’s infrastructure and improve the facility operations and visitor satisfaction.

Want to learn more about the improvements you’ll make in your museum & performing art facilities maintenance, asset management, and overall operations?

STREAMLINE COMPLIANCE

Easily document maintenance, repairs, inspections, and safety measures

Automate Maintenance

Automate processes and recurring tasks associated with managing a museum facility

Track Assets

Track infrastructure assets and their maintenance needs with QR Code Technology

Increase Productivity

Improve productivity of staff and reduce response times with easy-to-use Mobile App

Asset Management & Optimization

PropertyTRAK’s CMMS allows for the identification and categorization of assets, helps streamline asset management processes, saves money by reducing repair and replacement costs, and decreases labor costs through automation.

Many museums lack real-time visibility into the operational performance of their own assets due to manual processes or reduced resources. This can lead to costly missteps, compliance issues, and visitor dissatisfaction.

PropertyTRAK’s CMMS solution stores data on each asset such as its location, condition, age, and usage history. This information can be used to plan preventive maintenance tasks, prioritize repairs and replacements,

monitor inventory levels of spare parts, and track labor costs. Automation and a centralized data source helps teams with limited resources to effectively manage multiple projects.

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Streamline Operations Across Multiple Sites and Buildings

One of the most important tasks for any museum is ensuring that its artifacts and artwork remain in a well-maintained environment. PropertyTRAK’s CMMS can help museum operation managers easily create schedules for preventive maintenance activities to ensure collections are properly cared for on an ongoing basis. PropertyTRAK can help standardize maintenance processes for consistency in preventive care, corrective action, and inventory management.

PropertyTRAK’s software provides information, data, and insight into operations so museums can easily track expenses associated with each project and make sure projects are within budget. Additionally, the efficiency gained through workflow processes can save time and money. Optimizing operations management results in better cost management, identification of trends in performance, faster response times, and improved visitor experience.

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Streamline Operations Across Multiple Sites and Buildings

One of the most important tasks for any museum is ensuring that its artifacts and artwork remain in a well-maintained environment. PropertyTRAK’s CMMS can help museum operation managers easily create schedules for preventive maintenance activities to ensure collections are properly cared for on an ongoing basis.

PropertyTRAK can help standardize maintenance processes for consistency in preventive care, corrective action, and inventory management.

PropertyTRAK’s software provides information, data, and insight into operations so museums can easily track expenses associated with each project and make sure projects are within budget. Additionally, the efficiency

gained through workflow processes can save time and money. Optimizing operations management results in better cost management, identification of trends in performance, faster response times, and improved visitor experience.

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Making a Business Case for a CMMS

PropertyTRAK is a premium integrated solution that provides facility managers with a comprehensive view of operations across an organization to help streamline processes and reduce costs. PropertyTRAK’s solution, equipped with robust features, comes with expert technical support at a low investment. Streamlined operations, efficient asset management, improved real-time communication, and comprehensive reporting ensure the security and preservation of a museum’s valuable assets within their collections and the safety and improved experience of its visitors.

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Mobile App

Increase productivity for staff resources with the use of PropretyTRAK’s easy-to-use mobile app. Employees and managers can receive updates and assignments from anywhere, resulting in quicker responses and project completion which in turn improves the visitor experience.

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QR Codes

Use QR Code Technology is the most efficient, cost-effective means of organizing your infrastructure’s maintenance requirements. QR code applications can also be used to provide contact-free exhibit information, obtain public comments on their experience, and facilitate ticket purchases.

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EMERGENCY RESPONSE PLANNING

Museums must take appropriate measures to protect the organization and its visitors from potential risk and loss by having a current, comprehensive emergency/disaster-preparedness plan that is tailored to the institution’s needs and specific circumstances. PropertyTRAK can help facility managers create, store and test this plan.

FACILITY & ASSET MANAGEMENT

THE ROLE OF A CMMS IN A COMPETITIVE MARKET

The selection of a leading-edge software solution for operational management allows museum facility managers to leverage improved processes and technologies while providing an enjoyable and safe visitor experience. Today, museums can implement software solutions like a CMMS that will allow them to strategically and efficiently manage their operations and give them a competitive edge.

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CMMS FOR MUSEUM CASE STUDY

Kansas City National Museum and Monument Streamlines Operations Through a Computerized Maintenance Management System

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What Museum & Performing Arts Facilities Are Saying About PropertyTRAK

“Helps our Team get the job done!”

“The Kauffman Center for the Performing Arts is the architectural symbol of a modern Kansas City, with amazing venues for world-class opera, symphony, and ballet performances. PropertyTRAK helps us meet and exceed the challenges of coordinating and maintaining our exceptional performing arts center.

Scheduled preventive maintenance provides equipment uptime that is critical to our performance environments needing precise humidity and temperature requirements. To keep our top-notch food service equipment and serving areas inspection ready, we create work orders with our inspection checklists and equipment maintenance procedures. We love the customizable reports and the ease of use! PropertyTRAK helps our great team get the job done well!”

Bill Miller
VP of Operations

“Helped us keep our doors open”

“The Liberty Tower was opened to the public in 1926 and we have now expanded the Museum to more than 100,000 square feet. PropertyTRAK has helped us organize and prioritize maintenance throughout all our areas of operation.

It is an easy-to-use service request system for our employees, sends automated notices of work order assignments to staff, and tracks completion for each department. Communication between employees, staff, and vendors has been greatly improved.

Using it has improved efficiencies so we can maximize our staff resources – a very big concern for public facilities. PropertyTRAK has helped us keep our doors open.”

Chris Wyche
VP of Facilities Operations Management and Technology

“Brings order to our chaos”

“As the Berkeley Repertory Theatre, we maintain performance theatres for the public, classrooms for students, and warehouses and offices in clusters of city buildings located in two parts of the city.

PropertyTRAK gives us valuable tools to schedule preventive maintenance, track room reservations, stay on top of inventoried items, and respond quickly to issues that come up. They provide us with a flexible system with broad capabilities so we can be assured our buildings, classrooms, and spaces are ready, safe and sustainably maintained. PropertyTRAK brings order to our chaos!”

Mark Morrisette
Facilities Director