The environment of most non-profits includes the need for good communications between internal staff, and an ever-changing number of volunteers and vendors. Through our mobile app, and web-form Service Request process, your organization can benefit from standardized notifications, reports, and emergency preparedness tools without burdening your IT Department. Our monthly subscription fee structure is designed to return more benefits for your organization while keeping expenses to a minimum.
Non-profits generally provide their services, rooms, beds and food for those that are in need of a basic but safe place to start improving their lives. PropertyTRAK provides a cost-effective solution for taking care of the everyday management needs of the buildings and facilities that house and feed these individuals and families. PropertyTRAK can automate the on-going scheduled work and preventive maintenance of all building systems to ensure comfortable and safe spaces for all that live and work within these buildings. PropertyTRAK provides easy tools for employees and workers to submit Service Requests that are automatically routed to the appropriate department managers/technicians to resolve a problem. Our mobile app makes it convenient and easy to stay on top of things and to speed the response to fix what is needed.
Our standard and custom reports yield the documentation that help you manage better and may be required by many governmental organizations. With our Emergency Preparedness module, you can perform and document fire-drills and other inspection procedures as required by government and private regulatory organizations. Seamless communications with internal staff and external vendors can be tied to assets to help optimize preventive maintenance and reactive maintenance procedures; and ultimately support the development of capital and operating budgets.
What are they key benefits of facilities software that your institution needs?
- Service Requests
- Work order tracking
- Vendor communication
- Preventive maintenance
- Equipment history
- Asset tracking
- Emergency Preparedness ERP
PropertyTRAK is designed to deliver the ideal CMMS (Computerized Maintenance Management Systems) benefits for Non-Profits — including office locations, bedrooms, dining rooms, and other locations. Your procedures, your needs, your work teams, and your regional oversight are the basis for configuring the application.
PropertyTRAK transforms any facility’s fragmented information into one organized, easily accessible solution designed for intelligent management.
PropertyTRAK is designed to help you manage the entire range of your facility operational responsibilities including software access control for all USERS (Employees, Staff/Technicians, Management and Vendor Suppliers). You control who can access data about specific buildings, departments, applications, and assets; and individually what they can do – View Only, Edit, Delete, see Costs, and see Reports.
The variety and scope of non-profit related buildings can require many types of operational support by management, staff, and employees, and across multiple departments such as IT, Security, Fleet Services, Custodial, and Facilities. PropertyTRAK is designed to be uniquely configured for the specific needs of purpose designed buildings. In addition, PropertyTRAK can also support the diverse needs of regional facilities that support smaller communities and their needs. Any type of building can be configured and organized to support the recurring work and ongoing operations of multiple departments – some examples are:
Facility Management: Heating & Cooling, Plumbing, Docks, Storage, Lighting, Signage, Parking Systems, Furniture/Fixtures, Elevators, Food Prep, Dining Rooms, Lobby, Retail, Warehouse, Backup Systems, and Utility Monitoring: Electric, Gas, Water, Waste, Recycling, etc.
IT: Phones, Computers, Network, Emergency Power/Data/Water Backup Systems, Internet, Software, Virus Protection, Audio Visual, TVs, etc.
Security: Perimeter Monitoring, Parking Lots, Door Access, Public Entrance, Employee Entrance, Time Clock, Emergency Preparedness, etc.
Custodial: Scheduled Recurring Procedures for: Cleaning, Carpet, Trash, Recycled Materials, Air Freshener, Restrooms, Food/Dining Areas, Dining Hall, Lobby, Exercise Room, Special Purpose Spaces, etc.
Fleet Management: Scheduled Transportation, Vans, Trucks, Equipment Carts, Repairs, Warranty Tracking, Accidents, etc.
Grounds/Landscaping: Lawn, Shrubs, Flowers, Ground Cover, Pools, Fences, Signage, Sprinklers, Seeding/Fertilizer, Ice/Weather Safety, etc.
PropertyTRAK captures detailed descriptions of all Service Requests and Work Order data of what, when, where and how much time and costs were incurred. These results are recorded and are available in configurable reports listing performed work details, labor hours, materials consumed, quality of service, and total costs for any work performed related to the buildings, departments, assets and people for specific events or periods of time.
REQUEST. APPROVE. WORK. RESULTS.
Total control in the
START A SERVICE REQUEST
There’s no better place to initiate a service request than where the service is needed. Open a service request right from your phone or tablet.
SCAN QR CODE TO TRACK & SERVICE
PropertyTRAK provides unique QR codes to tracks assets and equipment. When it’s time for inventory or service, a quick scan ensures accuracy and compliance.
MANAGE PROPERTIES & EQUIPMENT
With the ability to attach photos and documents, details about properties, equipment acquisition, maintenance logs, and financial data are all at your fingertips.
COMMUNICATE WITH TEAM & VENDORS
Automated email and instant messaging capabilities keep the team and outside vendors in the loop and on-task, increasing productivity, saving money and time.
palm of your hands.
TRACK WORK ORDER PROGRESS
Easily sort Work Orders by priority, department, and even common requests. Extensive reporting tools provide a complete history of staff, properties, and more with just a few clicks.
RESERVE A MEETING ROOM
Our new floorplan interface lets you see room layouts, as-built drawings, available equipment, furniture and more. Check the calendar and reserve a room for your next meeting.
INITIATE EMERGENCY RESPONSE PLANS
When emergency strikes, time is of the essence so the PropertyTRAK app offers customizable rapid response plans and critical messaging at your fingertips.
MANAGE PROJECTS & CALENDARS
PropertyTRAK provides a flexible calendar for tracking tasks, projects, and staff. Work orders are automatically added so you never miss a request or status update.