Automate, Organize, Simplify Your School’s
Facilities Management

CMMS SOFTWARE FOR EDUCATIONAL INSTITUTIONS

PropertyTRAK’s CMMS is an integrated suite of desktop and mobile applications that can help school and educational institution facility managers improve process efficiencies, reduce costs, streamline operations, and provide a better experience for students and staff.

PropertyTRAK helps streamline asset management processes, saves money by reducing repair and replacement costs, and decreases labor costs through automation. Additionally, this robust facility management system helps provide a comprehensive view of useful data to track trends in preventive maintenance, operational performance over time, and outside vendors. Implementing PropertyTRAK’s Computerized Maintenance Management Software is an efficient way to manage a school’s infrastructure and improve the facility operations and safety for students and staff.

Want to learn more about the improvements you’ll make in your school facilities’ maintenance, asset management, and overall operations?

STREAMLINE COMPLIANCE

Easily document maintenance, repairs, inspections, and safety measures

Automate Maintenance

Automate processes and recurring tasks associated with managing an education institution

Track Assets

Track infrastructure assets and their maintenance needs with QR Code Technology

RESERVE RESOURCES & SPACES

View and manage existing reservations across locations through the Mobile App

STREAMLINED PREVENTIVE MAINTENANCE AND SAFETY

Preventive maintenance, correctly and completely performed on a planned, timely schedule, is an important part of keeping school facilities in good condition for students, teachers, and staff members. Regular maintenance helps reduce long-term costs by preventing small problems from becoming major repairs or forced replacements down the road. By identifying issues early, schools can seek out solutions that are less expensive and more efficient. By automating the maintenance process, a CMMS can help schools and universities reduce their maintenance costs.

One of the most significant advantages of preventive maintenance is that it keeps safety-related issues to a minimum. This includes checking for any hazardous conditions like loose wiring, faulty equipment, and poor ventilation, which could potentially cause harm to anyone inside the building. By using PropertyTRAK to manage all maintenance activities, schools and universities can ensure that safety processes and procedures are being followed. This will help keep students and staff safe while on campus and reduce the risk of injuries and accidents

PropertyTRAK’s CMMS can help school facility managers easily create schedules for preventive maintenance activities and can help standardize maintenance processes for consistency in preventive care, corrective action, and inventory management. Optimizing operations management results in better cost management, identification of trends in performance, faster response times, and a safer environment.

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ASSET MANAGEMENT & OPTIMIZATION

Educational facilities have a wide variety of assets that need to be managed and maintained in order for the facility to operate efficiently. From classrooms and cafeterias to playgrounds, gyms, and libraries, keeping these assets up-to-date is essential for providing a safe learning environment and delivering quality education. PropertyTRAK can help streamline this asset management process, reducing the risk of safety concerns and saving resources.

Many school systems lack real-time visibility into the operational performance of their own assets due to manual processes or reduced resources. This can lead to costly missteps, compliance issues, and stakeholder dissatisfaction. Our CMMS solution allows for the identification and categorization of assets, helping to streamline asset management processes, saving money by reducing repair and replacement costs, and decreasing labor costs through automation.

PropertyTRAK stores data on each asset such as its location, condition, age, and usage history. This information can be used to plan preventive maintenance tasks, prioritize repairs and replacements, monitor inventory levels of spare parts, and track labor costs. Automation and a centralized data source helps teams with limited resources to effectively manage multiple projects.

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ASSET MANAGEMENT & OPTIMIZATION

Educational facilities have a wide variety of assets that need to be managed and maintained in order for the facility to operate efficiently. From classrooms and cafeterias to playgrounds, gyms, and libraries, keeping these assets up-to-date is essential for providing a safe learning environment and delivering quality education. PropertyTRAK can help streamline this asset management process, reducing the risk of safety concerns and saving resources.

Many school systems lack real-time visibility into the operational performance of their own assets due to manual processes or reduced resources. This can lead to costly missteps, compliance issues, and stakeholder dissatisfaction. Our CMMS solution allows for the identification and categorization of assets, helping to streamline asset management processes, saving money by reducing repair and replacement costs, and decreasing labor costs through automation.

PropertyTRAK stores data on each asset such as its location, condition, age, and usage history. This information can be used to plan preventive maintenance tasks, prioritize repairs and replacements, monitor inventory levels of spare parts, and track labor costs. Automation and a centralized data source helps teams with limited resources to effectively manage multiple projects.

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MAKING A BUSINESS CASE FOR A CMMS IN SCHOOLS

PropertyTRAK is a premium integrated solution that provides school facility managers with a comprehensive view of operations across the educational institution to help streamline processes and reduce costs. With PropertyTRAK’s CMMS software, schools and universities can not only improve efficiency and reduce costs but they can increase student and staff satisfaction by ensuring that their assets are properly maintained throughout their life-cycle and operating in top condition at all times. By providing facility managers with a comprehensive view of operations across districts or a campus, they can make decisions based on data rather than guesswork and ensure that resources are utilized in the most effective manner possible.

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Mobile App

Automated scheduling and tracking of maintenance projects within the mobile app can help schools and universities save time. Rather than manually keeping track of repairs and replacements, they can easily access all their asset data in one place. With information in the palm of their hand, facility managers and staff can save valuable time that can be spent on other tasks.

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RESERVATIONS & FLOOR PLANS

Easily manage spaces and the reservations, work orders, and assets associated with the spaces. Users can graphically view a timeline of existing reservations across locations to find available space and drag and drop to quickly re-locate meetings or edit start-stop times from the lists. The system dashboard can be used for a quick view of the day, week or month related to space availability.

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EMERGENCY RESPONSE PLANNING

Educational institutions are responsible for the safety of their students, teachers, and staff and must have a comprehensive emergency/disaster-preparedness plan in place. PropertyTRAK can help facility managers create, store and test this plan. Facilities can practice, review, adapt, and re-try plans until they are satisfied with performance and outcomes.

CMMS FOR SCHOOLS

PREVENTIVE MAINTENANCE BENEFITS IN EDUCATIONAL INSTITUTIONS

Preventive maintenance, correctly and completely performed on a planned, timely schedule, is an important part of keeping school facilities in good condition. Schools can implement software solutions like a CMMS that will allow them to strategically and efficiently manage their operations and provide a safe environment for staff and students. Learn more about how a CMMS can help your organization and utilize our campus-wide maintenance checklist.