What CMMS can do for Behavioral Health Facilities Asset Management

Behavioral health organizations are tasked with managing numerous types of assets, from medical equipment and furniture to supplies. Their facilities require an effective asset management strategy that can help them keep track of their resources, optimize utilization, and minimize the costs associated with asset procurement and maintenance.

A Computerized Maintenance Management System (CMMS) can be instrumental in helping behavioral health organizations do even more than streamline assets.  Additional capabilities key to your industry include:

1. Facilities Inspections – scheduled, documenting performance and follow-up

2. Responsiveness – timely maintenance of living environments that face frequent turnover may impact costs and patient outcomes

3. Consumable Inventory – increases buying power and productivity when there are multiple geographically-dispersed properties to support

CMMS software helps facility managers to oversee the entire process of tracking and managing assets by providing comprehensive visibility of work being performed on every asset, no matter which property. It offers insights into current service levels, predicted future needs, life expectancy, condition assessments, and other metrics that help facilities make better decisions about their asset investments.

With a CMMS, behavioral health organizations can easily track assets from purchase to disposal, optimizing their budget. The system offers comprehensive reports that help facility managers identify asset trends, analyze usage patterns, and detect any potential inefficiencies or risks. Assignable Assets can be used to track who has the unit and when it is due to be returned.  This can all lead to smarter maintenance planning and more cost-effective operations for the organization. A robust CMMS solution will not only streamline internal operations but provide a comprehensive solution that integrates with 3rd parties resulting in a simple way to place parts and services orders with vendors when needed.

In addition, a CMMS helps streamline asset management by embedding checklists in preventive maintenance tasks as they are automatically scheduled based on the condition of the item or its estimated lifespan. By scheduling these tasks automatically on a recurring basis, facilities can reduce downtime due to unexpected malfunctions and keep their operations running smoothly. The end result is a productive workflow for staff and a positive experience for patients.

By implementing a CMMS into their operations, behavioral health organizations can enhance their image and  increase efficiency while reducing costs associated with asset procurement and maintenance. By utilizing the data-driven insights and automated processes that CMMS offers, behavioral health organizations can save time and resources managing their assets while also reducing downtime and improving equipment reliability. Organizations are able to create a more effective asset management strategy and maximize the value of their investments in equipment and supplies while improving the care and experience of patients.

Learn More About CMMS in Healthcare Facilities

CMMS and the Maintenance of Medical Facility Equipment

CMMS and the Maintenance of Medical Facility Equipment

With CMMS software, healthcare facility managers have access to detailed records about their assets and can easily track which inspections have been completed, what preventive maintenance has been performed, where parts were last used, or when warranties expire.

What Healthcare Facilities Are Saying About PropertyTRAK

“Great tool for a Great Facility!”

KCU has two medical science campuses – Kansas City and Joplin, MO – chose PropertyTRAK five years ago because of the configurable flexibility of its solution.  PropertyTRAK has proven itself and we continue to expand and implement more capabilities. 

We use many of their configurable capabilities to make us more efficient – Dashboard for overview, Checklists for maintenance, Automated notifications for late work, Reports for trends, and Consumable Inventory for accurate accounting and cost reduction.  We associate equipment with QR codes with maintenance activity that helps predict our capital replacement budgets. 

PropertyTRAK delivers great tools for a great facility!”

Kevin Cambers
Facility Manager

“Great organizational and communications tool”

We provide primary and behavioral health services to 40,000 people a year in Greater Kansas City and parts of 2 states.  PropertyTRAK is a great organizational and communications tool for us.

Our materials management team uses it for moving offices and we have multiple departments using it to track maintenance requests for our 12 facilities and mobile medical van.   The standard and customizable reports available help us plan and monitor daily and preventive maintenance activities. 

Compliance with regulations is critical and we appreciate PropertyTRAK’s help in continuing to meet our requirements.”

Jim Maag
Facilities Manager

“Improved our ability to spot and report operational trends”

Compass Health is a network of seventy locations across Missouri including clinics, family services offices, and a hospital.

We have expanded our use of PropertyTRAK throughout the last five years.  We set up recurring preventive maintenance and inspections using custom checklists, track equipment assets with QR Codes, and manage our consumable inventory and suppliers.  With their customizable reports, we have improved our ability to spot and report operational trends.

We have been able to standardize operating procedures so we can meet corporate expectations and government compliance. Emergency Response Plans and critical group messaging is essential for us.  PropertyTRAK has become a useful tool for Compass Health!”

Daniel Grzenia
Senior Director of Facilities


There are many more great features and customizations than we can pack into our website, so give us a few minutes of your time and we’ll tell you all about what PropertyTRAK can do for your business. Small, medium, or large, we are your operations and maintenance solution!