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Performing Arts

PropertyTRAK operates as a single point of access for directors, maintenance crew, engineers, technicians, housekeeping staff, and guest services to quickly report and diagnose issues, organize events, and track preventive maintenance.”  Since this institutional environment is dynamic in hours/days of operation, and relies on many docents/volunteers we have made it easy for anyone to submit Service Requests and have them automatically routed to the appropriate administrative staff for resolution.  Managing vendor contracts and certificates of insurance is made easy and serves as an important risk management benefit.  The Emergency Preparedness module offering is a valuable tool that management can access 24/7.

Performing Arts facilities vary widely in the way they are designed for the specific needs of the type of performances and are provisioned and for patrons to best see, hear and feel the production the way the director intended. PropertyTRAK can be used as a tool to help prepare the facility and the performance stage for each unique program. PropertyTRAK helps to schedule the pre-performance requirements of the facility for the directors, actors, singers and musicians who are using the space for their unique type of performance.

For everyday management needs, PropertyTRAK provides on-going scheduled work and preventive maintenance of all building systems to ensure comfortable and safe working conditions for all employees. PropertyTRAK provides easy tools for employees and workers to submit Service Requests that are automatically routed to the appropriate department managers/technicians to resolve a problem. Our mobile app makes it convenient and easy to stay on top of things and to speed the response to fix what is needed.

Our standard and custom reports yield the documentation that helps you manage better, and/or may be required by many governmental organizations. With our Emergency Preparedness module, you can perform and document fire-drills and other inspection procedures as required by government, and private regulatory organizations. Seamless communications with internal staff and external vendors can be tied to assets to help optimize preventive maintenance and reactive maintenance procedures; and ultimately support the development of capital and operating budgets.

What are they key benefits of facilities software that your institution needs?

  • Service Requests
  • Work order tracking
  • Vendor communication
  • Preventive maintenance
  • Equipment history
  • Asset tracking
  • Reporting
  • Emergency Preparedness ERP

PropertyTRAK is designed to deliver the ideal CMMS (Computerized Maintenance Management Systems) benefits for performing arts — including office locations, stage, practice suites, and other locations. Your procedures, your needs, your work teams, and your regional oversight are the basis for configuring the application.

PropertyTRAK transforms any facility’s fragmented information into one organized, easily accessible solution designed for intelligent management.

PropertyTRAK is designed to help you manage the entire range of your facility operational responsibilities including software access control for all USERS (Employees, Staff/Technicians, Management and Vendor Suppliers). You control who can access data about specific buildings, departments, applications, and assets; and individually what they can do – View Only, Edit, Delete, see Costs, and see Reports.

The variety and scope of performing arts related buildings can require many types of operational support by management, staff, and employees, and across multiple departments such as IT, Security, Fleet Services and Facilities. PropertyTRAK is designed to be uniquely configured for the specific needs of purpose-designed buildings. In addition, PropertyTRAK can also support the diverse needs of regional facilities that support smaller communities and their needs.  Any type of building can be configured and organized to support the recurring work and ongoing operations of multiple departments – some examples are:

Facility Management: Heating & Cooling, Plumbing, Docks, Storage, Lighting, Signage, Parking Systems, Furniture/Fixtures, Sensors, Elevators, Food Prep, Lobby, Stage, Orchestra Pit, Retail, Backup Systems, and Utility Monitoring: Electric, Gas, Water, Waste Management, etc.

IT: Phones, Computers, Network, Emergency Power/Data/Water Backup Systems, Internet, Software, Virus Protection, Audio Visual, TVs, etc.

Security: Perimeter Monitoring, Parking Lots, Door Access, Public Entrance, Employee Entrance, Time Clock, Emergency Preparedness, etc.

Custodial: Scheduled Recurring Procedures for: Cleaning, Carpet, Trash, Recycled Materials, Air Freshener, Restrooms, Food/Dining Areas, Performance Hall, Practice Suites, Common Areas, Special Purpose Spaces, etc.

Grounds/Landscaping: Lawn, Shrubs, Flowers, Ground Cover, Pools, Fences, Signage, Sprinklers, Seeding/Fertilizer, Ice/Weather Safety, etc.

PropertyTRAK captures detailed descriptions of all Service Requests and Work Order data of what, when, where and how much time and costs were incurred. These results are recorded and are available in configurable reports listing performed work details, labor hours, materials consumed, quality of service, and total costs for any work performed related to the buildings, departments, assets and people for specific events or periods of time.

Let us show you how to automate your building maintenance and work smarter!