Museums are some of the most important institutions that help preserve our history and culture. It is essential to ensure that they are housed in a suitable environment so they are well-maintained for future generations to enjoy and learn from. This can be challenging when considering the dedicated yet often limited staff and resources available in museums.
The introduction of computerized maintenance management systems (CMMS) has revolutionized the way museum facilities staff manage maintenance tasks and operations. A CMMS solution provides an efficient way to create, track and analyze data related to preventive maintenance schedules, costs associated with repairs, and emergency response times. Automation and a centralized data source helps teams with limited resources to effectively manage multiple projects.
Using a CMMS solution in a museum setting will help automate tasks such as scheduling regular maintenance checks on displays, managing inventory levels, or tracking spare parts. This will free up facilities staff to help create a memorable experience for your patron’s visit. CMMS systems also help streamline communication between departments so that everyone is kept informed about the status of ongoing maintenance tasks.
CMMS solutions offer excellent reporting capabilities which provide museum professionals with useful data to track trends in preventive maintenance, review their operations and performance over time, manage outside vendors, and make operational adjustments accordingly. This information can help them make better decisions when it comes to budgeting or allocating resources for future projects.
Overall, using a CMMS in a museum is the perfect way to improve operational efficiency of your facilities staff while ensuring that your museum stays well-maintained for years to come. It not only saves time and money, but also helps museum staff to focus on more creative and meaningful tasks.
Learn More About CMMS in Museums
How QR Codes Help Streamline Asset Management for Museums
A museum houses a collection of artifacts and artwork, showcasing the history and culture of a particular place or period. Supporting and maintaining the infrastructure for a large collection can be difficult, especially if you don’t have the right tools to help. A computerized maintenance management system (CMMS) tool can organize and automate maintenance tasks throughout the museum.
The Importance of Asset Management for Museums
In addition to helping historical institutions manage their assets more effectively, a CMMS can also save them money. By tracking usage histories and condition data, facility managers can better schedule preventive maintenance tasks that will help extend the life of their assets before they have to be replaced.
Top 8 Reasons Your Museum Should Implement a CMMS System
A museum houses a collection of artifacts and artwork, showcasing the history and culture of a particular place or period. Supporting and maintaining the infrastructure for a large collection can be difficult, especially if you don’t have the right tools to help. A computerized maintenance management system (CMMS) tool can organize and automate maintenance tasks throughout the museum.
CMMS FOR MUSEUM CASE STUDY
Kansas City National Museum and Monument Streamlines Operations Through a Computerized Maintenance Management System
What Museum & Performing Arts Facilities Are Saying About PropertyTRAK
“Helps our Team get the job done!”
“The Kauffman Center for the Performing Arts is the architectural symbol of a modern Kansas City, with amazing venues for world-class opera, symphony, and ballet performances. PropertyTRAK helps us meet and exceed the challenges of coordinating and maintaining our exceptional performing arts center.
Scheduled preventive maintenance provides equipment uptime that is critical to our performance environments needing precise humidity and temperature requirements. To keep our top-notch food service equipment and serving areas inspection ready, we create work orders with our inspection checklists and equipment maintenance procedures. We love the customizable reports and the ease of use! PropertyTRAK helps our great team get the job done well!”
Bill Miller
VP of Operations
“Helped us keep our doors open”
“The Liberty Tower was opened to the public in 1926 and we have now expanded the Museum to more than 100,000 square feet. PropertyTRAK has helped us organize and prioritize maintenance throughout all our areas of operation.
It is an easy-to-use service request system for our employees, sends automated notices of work order assignments to staff, and tracks completion for each department. Communication between employees, staff, and vendors has been greatly improved.
Using it has improved efficiencies so we can maximize our staff resources – a very big concern for public facilities. PropertyTRAK has helped us keep our doors open.”
Chris Wyche
VP of Facilities Operations Management and Technology
“Brings order to our chaos”
“As the Berkeley Repertory Theatre, we maintain performance theatres for the public, classrooms for students, and warehouses and offices in clusters of city buildings located in two parts of the city.
PropertyTRAK gives us valuable tools to schedule preventive maintenance, track room reservations, stay on top of inventoried items, and respond quickly to issues that come up. They provide us with a flexible system with broad capabilities so we can be assured our buildings, classrooms, and spaces are ready, safe and sustainably maintained. PropertyTRAK brings order to our chaos!”
Mark Morrisette
Facilities Director
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There are many more great features and customizations than we can pack into our website, so give us a few minutes of your time and we’ll tell you all about what PropertyTRAK can do for your business. Small, medium, or large, we are your operations and maintenance solution!