How Maintenance and Facility Management Software Improves Asset Management in Medical and Healthcare Facilities

Maintenance and facility management software, a solution that can be found in a Computerized Maintenance Management System (CMMS), can play a key role in improving asset management and meeting compliance requirements in healthcare facilities. By leveraging the power of technology, organizations can gain greater visibility into their assets, automate maintenance tasks, and streamline workflows. The right software solutions will provide the necessary tools and capabilities to efficiently manage assets across multiple locations while maintaining full regulatory compliance.

Asset management within a CMMS solution can provide a comprehensive view of all assets across a healthcare organization, including detailed information on their location, condition, and usage. This allows organizations to easily track equipment over time and evaluate its performance in terms of repairs, maintenance schedules, and resource utilization. 

With a cloud-based central repository for asset data, organizations can quickly identify potential areas for improvement and address any issues before they become more serious. A CMMS solution with scannable QR Code technology is an excellent way to streamline inventory and asset management across locations. QR Codes automate the tracking and inventory process by returning historical data, maintenance records, and parts details for the specific item with a simple scan.

Maintenance and facility management software can also automate certain tasks that would otherwise be labor intensive, such as scheduling preventive maintenance and generating requests for service or repairs to assets. This automation helps ensure that all necessary maintenance is tracked and completed on time without having to manually monitor assets or coordinate with multiple vendors. Automation can also be used to trigger alerts when assets are not performing at optimal levels, allowing organizations to quickly respond and take corrective action when needed.

Finally, facility management software solutions can streamline workflows by providing an intuitive platform for tracking projects, activities, and tasks. This helps improve communication between teams and reduce the amount of manual data entry, resulting in improved efficiency and better compliance with regulatory requirements. By leveraging modern technology, organizations can optimize their asset management processes and ensure that all assets are managed according to industry standards.

In summary, maintenance and facility management software solutions (i.e., a CMMS) for healthcare facilities, provides the tools necessary for organizations to effectively manage their assets while remaining compliant with applicable regulations. From providing comprehensive views of physical assets to automating tasks and streamlining workflows, these solutions offer a wide range of benefits that can improve asset performance and compliance requirements. With the right software in place, healthcare organizations can be confident that they have the resources needed to maintain their assets in a safe and efficient manner.

Learn More About CMMS in Healthcare Facilities

CMMS and the Maintenance of Medical Facility Equipment

CMMS and the Maintenance of Medical Facility Equipment

With CMMS software, healthcare facility managers have access to detailed records about their assets and can easily track which inspections have been completed, what preventive maintenance has been performed, where parts were last used, or when warranties expire.

What Healthcare Facilities Are Saying About PropertyTRAK

“Great tool for a Great Facility!”

KCU has two medical science campuses – Kansas City and Joplin, MO – chose PropertyTRAK five years ago because of the configurable flexibility of its solution.  PropertyTRAK has proven itself and we continue to expand and implement more capabilities. 

We use many of their configurable capabilities to make us more efficient – Dashboard for overview, Checklists for maintenance, Automated notifications for late work, Reports for trends, and Consumable Inventory for accurate accounting and cost reduction.  We associate equipment with QR codes with maintenance activity that helps predict our capital replacement budgets. 

PropertyTRAK delivers great tools for a great facility!”

Kevin Cambers
Facility Manager

“Great organizational and communications tool”

We provide primary and behavioral health services to 40,000 people a year in Greater Kansas City and parts of 2 states.  PropertyTRAK is a great organizational and communications tool for us.

Our materials management team uses it for moving offices and we have multiple departments using it to track maintenance requests for our 12 facilities and mobile medical van.   The standard and customizable reports available help us plan and monitor daily and preventive maintenance activities. 

Compliance with regulations is critical and we appreciate PropertyTRAK’s help in continuing to meet our requirements.”

Jim Maag
Facilities Manager

“Improved our ability to spot and report operational trends”

Compass Health is a network of seventy locations across Missouri including clinics, family services offices, and a hospital.

We have expanded our use of PropertyTRAK throughout the last five years.  We set up recurring preventive maintenance and inspections using custom checklists, track equipment assets with QR Codes, and manage our consumable inventory and suppliers.  With their customizable reports, we have improved our ability to spot and report operational trends.

We have been able to standardize operating procedures so we can meet corporate expectations and government compliance. Emergency Response Plans and critical group messaging is essential for us.  PropertyTRAK has become a useful tool for Compass Health!”

Daniel Grzenia
Senior Director of Facilities


There are many more great features and customizations than we can pack into our website, so give us a few minutes of your time and we’ll tell you all about what PropertyTRAK can do for your business. Small, medium, or large, we are your operations and maintenance solution!