CMMS and the Maintenance of Medical Facility Equipment

Medical or healthcare facilities require extremely specialized and precise maintenance of their equipment. The work done on this equipment is vital for the safety and well-being of patients and healthcare workers, so it is essential that these maintenance tasks are completed accurately and consistently. That’s where CMMS comes in; a Computerized Maintenance Management System (CMMS) streamlines the process of scheduling, tracking, and completing maintenance tasks associated with medical facility equipment.

With CMMS software, healthcare facility managers have access to detailed records about their assets and can easily track which inspections have been completed, what preventive maintenance has been performed, where parts were last used, or when warranties expire. This data allows them to more efficiently manage their operations while also ensuring that the right procedures are followed and that safety standards are met. CMMS also helps to automate the scheduling of maintenance, from small tasks like changing filters and bulbs to more intensive procedures such as calibrating equipment or even replacing parts.

Facility management can be streamlined by setting up service schedules for each piece of equipment based on its specific needs,then letting the system generate routine maintenance work orders at regular intervals with no further effort required from staff. This ensures that the necessary work is tracked and completed in a timely manner, preventing costly breakdowns and ensuring optimal operation of all medical devices. A CMMS featuring a mobile app increases the efficiency of staff even more by the real-time notifications of new tasks, completion of tasks, or delays of scheduled maintenance.

Finally, CMMS software makes it easier to analyze data and identify any patterns or trends in how certain pieces of equipment are performing over time. With this data, facility managers or operations teams can make better-informed business decisions about their asset management strategy, ultimately helping to increase efficiency and save costs in the long run. The equipment in healthcare facilities is often expensive and thus a significant investment that should be maintained and protected. 

By implementing CMMS software in healthcare facilities, an organization can be confident that the assets and equipment are receiving the proper care needed to ensure optimal performance and reliability over time. With its extensive capabilities and detailed records of each piece of equipment, CMMS is an invaluable tool for any medical facility looking to maximize efficiency while ensuring the safety of its patients and staff.

Learn More About CMMS in Healthcare Facilities

What Healthcare Facilities Are Saying About PropertyTRAK

“Great tool for a Great Facility!”

KCU has two medical science campuses – Kansas City and Joplin, MO – chose PropertyTRAK five years ago because of the configurable flexibility of its solution.  PropertyTRAK has proven itself and we continue to expand and implement more capabilities. 

We use many of their configurable capabilities to make us more efficient – Dashboard for overview, Checklists for maintenance, Automated notifications for late work, Reports for trends, and Consumable Inventory for accurate accounting and cost reduction.  We associate equipment with QR codes with maintenance activity that helps predict our capital replacement budgets. 

PropertyTRAK delivers great tools for a great facility!”

Kevin Cambers
Facility Manager

“Great organizational and communications tool”

We provide primary and behavioral health services to 40,000 people a year in Greater Kansas City and parts of 2 states.  PropertyTRAK is a great organizational and communications tool for us.

Our materials management team uses it for moving offices and we have multiple departments using it to track maintenance requests for our 12 facilities and mobile medical van.   The standard and customizable reports available help us plan and monitor daily and preventive maintenance activities. 

Compliance with regulations is critical and we appreciate PropertyTRAK’s help in continuing to meet our requirements.”

Jim Maag
Facilities Manager

“Improved our ability to spot and report operational trends”

Compass Health is a network of seventy locations across Missouri including clinics, family services offices, and a hospital.

We have expanded our use of PropertyTRAK throughout the last five years.  We set up recurring preventive maintenance and inspections using custom checklists, track equipment assets with QR Codes, and manage our consumable inventory and suppliers.  With their customizable reports, we have improved our ability to spot and report operational trends.

We have been able to standardize operating procedures so we can meet corporate expectations and government compliance. Emergency Response Plans and critical group messaging is essential for us.  PropertyTRAK has become a useful tool for Compass Health!”

Daniel Grzenia
Senior Director of Facilities


There are many more great features and customizations than we can pack into our website, so give us a few minutes of your time and we’ll tell you all about what PropertyTRAK can do for your business. Small, medium, or large, we are your operations and maintenance solution!