5 Reasons Why CMMS is Important for Schools and Universities

Schools and universities are responsible for managing a large number of assets, from computers to furniture to buildings. Keeping track of these assets manually can be tedious and time-consuming. That’s why many schools and universities have turned to using computerized maintenance management systems (CMMS) to streamline their asset maintenance operations. Here are five reasons why CMMS is important for schools and universities.

1. Improved Asset Management: CMMS helps schools and universities to track their assets efficiently, allowing them to easily identify which items need repairs or require replacement parts. With real-time tracking, they can make more informed decisions about how best to manage their assets.

2. Reduced Maintenance Costs: By automating the maintenance process, CMMS can help schools and universities reduce their maintenance costs. With a CMMS solution in place, they can easily identify the cost of each repair or replacement, as well as its associated labor costs. This makes budgeting for repairs and replacements much easier and more accurate.

    3. Streamlined Recurring Services: A good CMMS system allows schools and universities to schedule recurring preventive maintenance tasks quickly and easily. This means that equipment is checked regularly over the life of the asset, ensuring that it remains in working order and minimizing the need for costly emergency repairs. It will also provide real-time updates to facility managers on completion of work. 

    4. Improved Safety: By using CMMS to track all maintenance activities, schools and universities can ensure that safety processes and procedures are fully operational. This helps keep students and staff safe while on campus, reducing the risk of injuries and accidents.

    5.Increased Efficiency: Automated scheduling and tracking of maintenance projects within a CMMS can help schools and universities save time. Rather than manually keeping track of repairs and replacements, they can easily access all their asset data in one place. This makes it easier to find what they need, saving them valuable time that can be spent on other tasks.

    CMMS solutions are quickly becoming an essential tool for schools and universities that want to improve their asset management processes. Not only does it help reduce costs and increase efficiency, but it also helps keep everybody safe while on campus. It’s a win-win!

    Learn More About CMMS in Educational Facilities

    Cost Savings In Education Through Use Of A CMMS

    Cost Savings In Education Through Use Of A CMMS

    Cost savings in education can be achieved through the use of a Computerised Maintenance Management System (CMMS). A CMMS helps schools and universities to better manage their facilities, equipment, maintenance needs and budgets.

    How CMMS Promotes Emergency Preparedness in Schools

    How CMMS Promotes Emergency Preparedness in Schools

    Schools and other educational institutions are responsible for the safety of their students, teachers, and staff. In order to ensure that everyone remains safe in an emergency situation, schools must have a comprehensive plan in place.

    What Educational Facilities Are Saying About PropertyTRAK

    “Fulfills our value-added goals”

    “KCU has two medical science campuses – Kansas City and Joplin, MO – chose PropertyTRAK five years ago because of the configurable flexibility of its solution.  PropertyTRAK has proven itself and we continue to expand and implement more capabilities. 

    We use many of their configurable capabilities to make us more efficient – Dashboard for overview, Checklists for maintenance, Automated notifications for late work, Reports for trends, and Consumable Inventory for accurate accounting and cost reduction.  We associate equipment with QR codes with maintenance activity that helps predict our capital replacement budgets. 

    PropertyTRAK delivers great tools for a great facility!”

    Kevin Cambers
    Facility Manager

    “Helps our Team get the job done!”

    The Kauffman Center for the Performing Arts is the architectural symbol of a modern Kansas City, with amazing venues for world-class opera, symphony, and ballet performances. PropertyTRAK helps us meet and exceed the challenges of coordinating and maintaining our exceptional performing arts center.

    Scheduled preventive maintenance provides equipment uptime that is critical to our performance environments needing precise humidity and temperature requirements.  To keep our top-notch food service equipment and serving areas inspection ready, we create work orders with our inspection checklists and equipment maintenance procedures.  We love the customizable reports and the ease of use! PropertyTRAK helps our great team get the job done well!

    Bill Miller
    VP of Operations

    “Helped us keep our doors open”

    The Liberty Tower was opened to the public in 1926 and we have now expanded the Museum to more than 100,000 square feet.  PropertyTRAK has helped us organize and prioritize maintenance throughout all our areas of operation. 

    It is an easy-to-use service request system for our employees, sends automated notices of work order assignments to staff, and tracks completion for each department.  Communication between employees, staff, and vendors has been greatly improved.

    Using it has improved efficiencies so we can maximize our staff resources – a very big concern for public facilities.  PropertyTRAK has helped us keep our doors open.”

    Chris Wyche
    VP of Facilities Operations Management
    and Technology


    There are many more great features and customizations than we can pack into our website, so give us a few minutes of your time and we’ll tell you all about what PropertyTRAK can do for your business. Small, medium, or large, we are your operations and maintenance solution!