Why a CMMS should be a Part of Every Institution’s Security Plan

Financial institutions are responsible for ensuring the security of its customers’ personal data and assets. A solid security plan is essential to protecting confidential information, safeguarding client transactions, and cyberattacks or unauthorized access. Every security plan should include steps to maintain banking equipment and physical assets. Incorporating Computerized Maintenance Management Systems (CMMS) into an overall plan helps banks keep their assets operational at optimal levels at all times. A CMMS solution operates  separately from core banking systems so it does not add to the vulnerability of the bank’s confidential records while allowing banks to efficiently manage and maintain assets and equipment where confidential information is stored.

A CMMS provides a comprehensive approach that combines preventive maintenance and asset management into one system.


By utilizing CMMS software, banking or financial organizations can gain visibility into their  physical infrastructure and quickly identify potential weaknesses to equipment. Through automated workflows and real-time notifications, a CMMS software solution helps staff ensure that all assets are performing as intended with minimal disruption to operations. 

In addition to the operational benefits, a CMMS can potentially reduce a bank’s costs by increasing the uptime of its  physical infrastructure. By proactively monitoring and maintaining assets, banks and financial institutions can reduce the need for costly repairs and replacements. Through preventive maintenance, organizations can extend the life of their equipment and maximize their return on investment.

CMMS helps banks track the progress of their preventive and corrective maintenance tasks by providing updates on all assets, including their condition and repair history. It can also help bank employees identify potential problems more quickly by providing real-time access to data regarding past performance and current problems. By making it easier for technicians to manage routine tasks with precise diagnoses, CMMS reduces downtime and improves efficiency in all areas of operation. Additionally, periodic inspections can assure compliance requirements are satisfied or exceeded.

A CMMS is a cost-effective solution for financial institutions looking to strengthen their security plans. By utilizing automated workflows and real-time notifications, a CMMS can help staff ensure assets are being managed efficiently and equipment is operating at optimal levels keeping customer data and transactions secure. Investing in a CMMS not only saves banks and financial institutions money through operational efficiency but provides peace of mind for their overall security plan. 

Learn More About CMMS in Banking

What Banks & Financial Institutions Are Saying About PropertyTRAK

“Fulfills our value-added goals”

“Intrust Bank has fifty-six facilities across Kansas and Oklahoma.  We are known for innovation – the first to offer drive-thru banking and an early adopter of computer systems and ATMs.  In 2006, we implemented PropertyTRAK to automate our facilities maintenance.   

Both parties have grown and expanded over the years.  PropertyTRAK can be used to manage multiple departments and emergency preparedness.  Its mobile app handles work orders with custom checklists and can add photos and documents.

PropertyTRAK continues to fulfill our value-added goals by leveraging our great team of maintenance technicians in the work they do!”

Chad Depew
Facilities Manager

“Helping us do great things for our customers”

Arvest provides community banking services with 19 facilities in the two-state region around Kansas City.  PropertyTRAK is a robust work order solution for our banks that help us be responsive to daily service requests and to plan our preventive maintenance needs.  Recurring work orders and checklists are easily set up and are great for everything from monthly branch inspections to semi-annual HVAC maintenance. There’s not a department in our group that can’t benefit from this solution. Thanks, PropertyTRAK, for helping Arvest do great things for our customers.”

Lynn Anderson
Property & Branch Service Manager

“You have been amazing!”

Waddell & Reed is one of the oldest financial investment institutions in the country with a large campus of buildings, offices, and conference centers.  PropertyTRAK’s solution is critical to our firm’s bottom line.  They make it easy for our employees to submit service requests, either as users or on a web form. 

We can schedule and maintain both day-to-day and preventive maintenance needs and then use the mobile app to document the work performed on-site.   We have relied on PropertyTRAK for more than fourteen years.  Thank you for the ride – you have been amazing!”

Mick Drummond
Director of Facilities


There are many more great features and customizations than we can pack into our website, so give us a few minutes of your time and we’ll tell you all about what PropertyTRAK can do for your business. Small, medium, or large, we are your operations and maintenance solution!