The Importance of Standardized Maintenance for Medical Facility Equipment

Maintaining medical facilities is a vital part of providing quality care. Medical facility equipment must be kept in top condition to ensure the best possible health outcomes for patients. However, keeping up with maintenance can be challenging and time-consuming, especially in healthcare organizations with multiple locations or larger operations. Implementing standardized maintenance practices can help healthcare organizations stay on top of upkeep and prevent issues before they arise, allowing staff resources to focus on the care of patients.

A Computerized Maintenance Management System (CMMS) provides standardized maintenance workflows helping to ensure that all medical facility equipment is properly maintained. Standard processes are designed to identify potential risks, issues, and breakdowns ahead of time and can be managed and automated within a CMMS system. By identifying areas for improvement early on, medical facilities can prevent costly repairs and unplanned downtime.

Standardized maintenance helps reduce costs associated with emergency repairs, as well as the cost of lost revenue due to downtime.

By implementing standardized maintenance procedures, medical facilities can also help ensure safety and compliance with regulations. Improperly maintained equipment could be a potential risk to the organization and patients. A CMMS can help establish standard guidelines for frequency of inspections, repairs, and replacement parts, as well as a system to track maintenance activities. This software can help healthcare facilities document that their compliance requirements are at least satisfied or even exceeded with scheduled inspections and scheduled maintenance.

Management of 3rd-party vendors is a critical component of healthcare facility operations due to the variety of manufacturers of equipment and supplies. By utilizing a CMMS, medical facilities can easily coordinate with vendors to ensure they are providing professional, rapid responses to service requests. Using standard CMMS workflow tools, facility managers can monitor service requests as well as future scheduled maintenance visits. They can also get reports on the quantity and quality of services provided by vendors which can be extremely helpful for contract negotiations. 

By taking the time to develop a standardized maintenance plan, medical facilities can ensure that their equipment is properly maintained at all times. This will help protect patients from potential risks associated with improper care, as well as reduce costs and downtime associated with emergency repairs. Implementing a regular maintenance schedule is an important part of providing quality health care, and a CMMS solution can help make the process more organized, automated and simpler.

Learn More About CMMS in Healthcare Facilities

CMMS and the Maintenance of Medical Facility Equipment

CMMS and the Maintenance of Medical Facility Equipment

With CMMS software, healthcare facility managers have access to detailed records about their assets and can easily track which inspections have been completed, what preventive maintenance has been performed, where parts were last used, or when warranties expire.

What Healthcare Facilities Are Saying About PropertyTRAK

“Great tool for a Great Facility!”

KCU has two medical science campuses – Kansas City and Joplin, MO – chose PropertyTRAK five years ago because of the configurable flexibility of its solution.  PropertyTRAK has proven itself and we continue to expand and implement more capabilities. 

We use many of their configurable capabilities to make us more efficient – Dashboard for overview, Checklists for maintenance, Automated notifications for late work, Reports for trends, and Consumable Inventory for accurate accounting and cost reduction.  We associate equipment with QR codes with maintenance activity that helps predict our capital replacement budgets. 

PropertyTRAK delivers great tools for a great facility!”

Kevin Cambers
Facility Manager

“Great organizational and communications tool”

We provide primary and behavioral health services to 40,000 people a year in Greater Kansas City and parts of 2 states.  PropertyTRAK is a great organizational and communications tool for us.

Our materials management team uses it for moving offices and we have multiple departments using it to track maintenance requests for our 12 facilities and mobile medical van.   The standard and customizable reports available help us plan and monitor daily and preventive maintenance activities. 

Compliance with regulations is critical and we appreciate PropertyTRAK’s help in continuing to meet our requirements.”

Jim Maag
Facilities Manager

“Improved our ability to spot and report operational trends”

Compass Health is a network of seventy locations across Missouri including clinics, family services offices, and a hospital.

We have expanded our use of PropertyTRAK throughout the last five years.  We set up recurring preventive maintenance and inspections using custom checklists, track equipment assets with QR Codes, and manage our consumable inventory and suppliers.  With their customizable reports, we have improved our ability to spot and report operational trends.

We have been able to standardize operating procedures so we can meet corporate expectations and government compliance. Emergency Response Plans and critical group messaging is essential for us.  PropertyTRAK has become a useful tool for Compass Health!”

Daniel Grzenia
Senior Director of Facilities


There are many more great features and customizations than we can pack into our website, so give us a few minutes of your time and we’ll tell you all about what PropertyTRAK can do for your business. Small, medium, or large, we are your operations and maintenance solution!