Museums represent old treasures and important historical remains of old civilizations and great representations of art. The presentation of artifacts is an art within itself and the balance of protecting these priceless examples while providing museum patrons a pleasant environment, close proximity and viewing access represent difficult challenges for Museum operators.

The buildings and museum spaces require smart and consistent methodologies for maintaining a quality environment as part of the patron’s experience. PropertyTRAK helps management to stay on top of preventive maintenance programs and scheduled work while monitoring the quality of service provided by internal technicians and outside contractors. PropertyTRAK helps to justify the staffing and budget needs of your operations. Technicians can quickly diagnose and resolve pending issues and immediately report the results in one convenient application that you can access from anywhere.

PropertyTRAK provides a single platform for your employees and museum staff to submit Service Requests that are automatically routed to the appropriate department managers/technicians to resolve a problem.

With our Emergency Preparedness module, you can perform and document fire-drills and other inspection procedures as required by government and private regulatory organizations. Our standard and custom reports yield the compliance documentation as may be required.

PropertyTRAK provides seamless communications with internal staff and external vendors as part of every performed work order. Any work can be tied to assets to help optimize preventive maintenance and reactive maintenance procedures; and ultimately support the development of capital and operating budgets.

Finding a Facilities Technology to Fit Your Processes

Start by considering the needs of your museum operations and management metrics. Then, prioritize the ones that will enable staff to deliver improved service and enhanced efficiencies right away. After deciding what you need, evaluate the available solutions appropriately. A good fit will match most of your key criteria.

What are the key benefits of facilities software that your institution needs?

  • Work order tracking
  • Vendor communication
  • Preventive maintenance
  • Equipment history
  • Asset tracking
  • Reporting
  • Emergency Preparedness ERP

What features do you not need and don’t want to pay for?

  • Do you need a Computerized Maintenance Management System (CMMS) that was designed for machinery dense and complex manufacturing environment?
  • Do you need an enterprise-level Computer Aided Facility Management (CAFM) System with complicated features and pricing to match?

PropertyTRAK is designed to deliver the ideal CMMS benefits for museums and performing arts facilities. Your procedures, work teams, regional oversight are the basis for configuring the application.

PropertyTRAK transforms any facility’s fragmented information into one organized, easily accessible solution designed for intelligent management.

PropertyTRAK is designed to help you manage the entire range of your facility operational responsibilities including access control for all users: Employees, Staff/Technicians, Management and Vendor Suppliers. You control who can access specific buildings, departments, applications, assets and individually what they can do – View Only, Edit, Delete, see Costs, see Reports and User Name and Password Parameters.

PropertyTRAK is designed to be uniquely configured for the specific needs of purpose designed buildings. In addition, PropertyTRAK can also support the diverse needs of regional facilities that support smaller communities and their needs.

Any type of building can be configured and organized to support the recurring work and ongoing operations of multiple departments – some examples are:

Facility Management: Heating & Cooling, Plumbing, Docks, Storage, Lighting, Furniture/Fixtures, Sensors, Elevators, Food Prep, Lobby, Retail, Backup Systems, and Utility Monitoring: Electric, Gas, Water, Waste Management, etc.

IT: Phones, Computers, Network, Emergency Power/Data/Water Backup Systems, Internet, Software, Virus Protection, Audio Visual, TVs, etc.

Security: Perimeter Monitoring, Parking Lots, Door Access, Public Entrance, Employee Entrance, Time Clock, Emergency Preparedness, etc.

Custodial: Scheduled Recurring Procedures for: Cleaning, Carpet, Trash, Recycled Materials, Air Freshener, Restrooms, Food/Dining Areas, Common Areas, Special Purpose Spaces, etc.

Grounds/Landscaping: Lawn, Shrubs, Flowers, Ground Cover, Pools, Fences, Signage, Sprinklers, Seeding/Fertilizer, Ice/Weather Safety, etc.

Fleet Management: Scheduled Transportation, Vans, Trucks, Special Installation Equipment and Lifts, Repairs, Warranty Tracking, Accidents, etc.

PropertyTRAK gathers detailed descriptions of all requests and work order data of what, when, where and how much time and cost was incurred. These results are recorded and are available in configurable condition reports of performed work details, time, materials consumed, quality of service and costs for any performed work related to the buildings, departments, assets and people for specific events or periods of time.

Let us show you how to automate your building maintenance and work smarter!