How a CMMS Makes Senior Facility Maintenance More Efficient

For Senior Care Facility Managers, the main goal is to provide a care environment for their residents in a safe, properly functioning facility.  The day-to-day operations are the foundation for providing excellent medical care and meeting compliance. Many senior facility maintenance professionals are turning to Computerized Maintenance Management Systems (CMMS) to improve their efficiency and effectiveness. A CMMS is an invaluable tool that can help streamline senior care facilities’ maintenance processes, increase productivity, reduce costs, and simplify compliance.

With CMMS software, senior care facility maintenance managers can manage data, plan preventive maintenance routines, track work orders and inventory levels, generate reports in real-time, and more. This software solution helps eliminate the need for manual processes and allows multiple personnel to access and update data from one cloud-based centralized platform.

This workflow enables senior care facility managers to make better-informed decisions regarding the day-to-day operations of the organization.

By using CMMS software to automate routine tasks such as scheduling preventive maintenance routines, senior healthcare facility maintenance personnel can save time and resources. CMMS software helps streamline work orders, ensuring that tasks are completed in a timely manner while utilizing resources most efficiently. Automated work orders, asset lifecycle tracking, and inventory management help ensure a facility is running smoothly and not incurring additional costs due to repairs and downtime. Staff can be even more productive with a solution that offers a mobile app so work orders can be easily viewed, managed, and completed right from their phone. 

Moreover, with CMMS software, senior care facility managers have access to real-time data about the condition of their equipment and facilities. This allows them to take proactive steps to address issues before they become bigger problems. The software can provide analytics about the performance of various systems and machines, allowing for better capital investment decision-making when it comes to purchasing new equipment or replacing existing ones. Lastly, having this asset data available at any given time can also help managers satisfy compliance requirements more efficiently. 

Whether an assisted living facility, senior apartment complex, retirement community, or any other type of long-term care, senior facility maintenance professionals can maximize efficiency while reducing costs by using a CMMS system. The automated processes and data-driven decision support can help save time and resources while ensuring compliance and a higher quality of service for its residents. With a CMMS solution in place, facility managers can be confident that their maintenance operations will run smoothly and efficiently and focus on their most important responsibility of caring for residents.

Learn More About CMMS in Healthcare Facilities

CMMS and the Maintenance of Medical Facility Equipment

CMMS and the Maintenance of Medical Facility Equipment

With CMMS software, healthcare facility managers have access to detailed records about their assets and can easily track which inspections have been completed, what preventive maintenance has been performed, where parts were last used, or when warranties expire.

What Healthcare Facilities Are Saying About PropertyTRAK

“Great tool for a Great Facility!”

KCU has two medical science campuses – Kansas City and Joplin, MO – chose PropertyTRAK five years ago because of the configurable flexibility of its solution.  PropertyTRAK has proven itself and we continue to expand and implement more capabilities. 

We use many of their configurable capabilities to make us more efficient – Dashboard for overview, Checklists for maintenance, Automated notifications for late work, Reports for trends, and Consumable Inventory for accurate accounting and cost reduction.  We associate equipment with QR codes with maintenance activity that helps predict our capital replacement budgets. 

PropertyTRAK delivers great tools for a great facility!”

Kevin Cambers
Facility Manager

“Great organizational and communications tool”

We provide primary and behavioral health services to 40,000 people a year in Greater Kansas City and parts of 2 states.  PropertyTRAK is a great organizational and communications tool for us.

Our materials management team uses it for moving offices and we have multiple departments using it to track maintenance requests for our 12 facilities and mobile medical van.   The standard and customizable reports available help us plan and monitor daily and preventive maintenance activities. 

Compliance with regulations is critical and we appreciate PropertyTRAK’s help in continuing to meet our requirements.”

Jim Maag
Facilities Manager

“Improved our ability to spot and report operational trends”

Compass Health is a network of seventy locations across Missouri including clinics, family services offices, and a hospital.

We have expanded our use of PropertyTRAK throughout the last five years.  We set up recurring preventive maintenance and inspections using custom checklists, track equipment assets with QR Codes, and manage our consumable inventory and suppliers.  With their customizable reports, we have improved our ability to spot and report operational trends.

We have been able to standardize operating procedures so we can meet corporate expectations and government compliance. Emergency Response Plans and critical group messaging is essential for us.  PropertyTRAK has become a useful tool for Compass Health!”

Daniel Grzenia
Senior Director of Facilities


There are many more great features and customizations than we can pack into our website, so give us a few minutes of your time and we’ll tell you all about what PropertyTRAK can do for your business. Small, medium, or large, we are your operations and maintenance solution!