How a CMMS Can Help Streamline Asset Management for Education Facilities

Educational facilities have a wide variety of assets that need to be managed and maintained in order for the facility to operate efficiently. From classrooms and cafeterias to playgrounds, gyms, and libraries, keeping these assets up-to-date is essential for providing a safe learning environment and delivering quality education. A Computerized Maintenance Management System (CMMS) can help streamline this asset management process, helping educational facilities save time and money.

A CMMS is a software system that helps facility managers track their assets and their maintenance needs. It stores data on each asset such as its location, condition, age, and usage history. This information can be used to plan preventive maintenance tasks, prioritize repairs and replacements, monitor inventory levels of spare parts, and track labor costs. A CMMS also helps automate the maintenance process by sending automated notifications when it’s time for scheduled maintenance tasks or repairs.

In addition to helping educational facilities manage their assets more effectively, a CMMS can also save them money. By tracking usage histories and condition data, facility managers can better schedule preventive maintenance tasks that will help extend the life of their assets before they have to be replaced. This reduces overall repair and replacement costs as well as downtime caused by unexpected asset failures. A CMMS can also help decrease labor costs by automating certain aspects of the maintenance process, such as scheduling and notifying staff members when tasks are due.

Overall, a CMMS can be an invaluable tool for educational facilities. It helps streamline asset management processes, saves money by reducing repair and replacement costs, and decreases labor costs through automation. With all these benefits, it’s easy to see why a CMMS is such a valuable asset in the educational facility environment.

Learn More About CMMS in Educational Facilities

Cost Savings In Education Through Use Of A CMMS

Cost Savings In Education Through Use Of A CMMS

Cost savings in education can be achieved through the use of a Computerised Maintenance Management System (CMMS). A CMMS helps schools and universities to better manage their facilities, equipment, maintenance needs and budgets.

How CMMS Promotes Emergency Preparedness in Schools

How CMMS Promotes Emergency Preparedness in Schools

Schools and other educational institutions are responsible for the safety of their students, teachers, and staff. In order to ensure that everyone remains safe in an emergency situation, schools must have a comprehensive plan in place.

What Educational Facilities Are Saying About PropertyTRAK

“Fulfills our value-added goals”

“KCU has two medical science campuses – Kansas City and Joplin, MO – chose PropertyTRAK five years ago because of the configurable flexibility of its solution.  PropertyTRAK has proven itself and we continue to expand and implement more capabilities. 

We use many of their configurable capabilities to make us more efficient – Dashboard for overview, Checklists for maintenance, Automated notifications for late work, Reports for trends, and Consumable Inventory for accurate accounting and cost reduction.  We associate equipment with QR codes with maintenance activity that helps predict our capital replacement budgets. 

PropertyTRAK delivers great tools for a great facility!”

Kevin Cambers
Facility Manager

“Helps our Team get the job done!”

The Kauffman Center for the Performing Arts is the architectural symbol of a modern Kansas City, with amazing venues for world-class opera, symphony, and ballet performances. PropertyTRAK helps us meet and exceed the challenges of coordinating and maintaining our exceptional performing arts center.

Scheduled preventive maintenance provides equipment uptime that is critical to our performance environments needing precise humidity and temperature requirements.  To keep our top-notch food service equipment and serving areas inspection ready, we create work orders with our inspection checklists and equipment maintenance procedures.  We love the customizable reports and the ease of use! PropertyTRAK helps our great team get the job done well!

Bill Miller
VP of Operations

“Helped us keep our doors open”

The Liberty Tower was opened to the public in 1926 and we have now expanded the Museum to more than 100,000 square feet.  PropertyTRAK has helped us organize and prioritize maintenance throughout all our areas of operation. 

It is an easy-to-use service request system for our employees, sends automated notices of work order assignments to staff, and tracks completion for each department.  Communication between employees, staff, and vendors has been greatly improved.

Using it has improved efficiencies so we can maximize our staff resources – a very big concern for public facilities.  PropertyTRAK has helped us keep our doors open.”

Chris Wyche
VP of Facilities Operations Management
and Technology


There are many more great features and customizations than we can pack into our website, so give us a few minutes of your time and we’ll tell you all about what PropertyTRAK can do for your business. Small, medium, or large, we are your operations and maintenance solution!