Businesses of all kinds depend on hundreds, if not thousands, of pieces of equipment to maintain operations and advance business goals. From copy machines to load lifters, equipment maintenance assures maximum life and peak operation efficiency for all premise equipment and guards against equipment failures that could result in lapses in mission-critical operations for the company. Consequently, managing equipment maintenance is an effort that necessitates planning, scheduling, follow-through, tracking, and reporting. Fortunately, the equipment maintenance management process has seen great leaps in advancement with the development and evolution of computerized maintenance management systems.

A piece of company equipment with even a single moving part requires a scheduled maintenance plan. Without maintenance, equipment failure is certain. For facilities managers today, equipment maintenance has transitioned from scribbled notes on wall calendars and stacks of paper requisitions, invoices, and reports on clipboards. Today, computerized maintenance management systems provide a fully-integrated equipment maintenance scheduling and tracking system that allows facilities managers to program and execute preventive, demand, or deferred maintenance for dozens, hundreds, or even thousands of pieces of equipment in their charge.

Through the implementation and use of software applications, facilities managers can oversee a building-wide or enterprise-wide equipment maintenance management program that ensures equipment life and prevents increases in operating costs. Given the numbers of individual pieces of equipment to be maintained in a medium-sized or large company, a valuable piece of equipment maintenance management software is one that is scalable to any size inventory and has the capacity to adjust as the business environment changes.

Benefits of an Equipment Maintenance Management Software Application:

  • Create tasks for preventive, demand, or deferred maintenance
  • Oversee equipment maintenance schedules for any number of assets
  • Increase return on investment (ROI) for company equipment
  • Decrease operations costs related to equipment
  • Ensure all equipment is kept maintained and within manufacturer’s guidelines
  • Create an equipment maintenance schedule that documents maintenance tasks
  • Generate work orders and collect feedback on completed equipment maintenance
  • Track equipment maintenance resources or needed parts
  • Capture and track maintenance costs
  • Record maintenance history for life-cycle cost analysis
  • Communicate and collaborate with inside/outside maintenance service providers
  • Print or distribute a consolidated history of maintenance on each asset
  • Prioritize equipment maintenance for mission-critical assets
  • Log equipment-specific maintenance notes
  • Create and share alerts for upcoming maintenance tasks
  • Provide a searchable database of work orders and related documents
  • Provide a management-level dashboard for equipment maintenance tasks
  • Help identify areas for equipment maintenance process improvement
  • Help determine ongoing or future equipment needs for the company
  • Help adjust resources or workloads when necessary

Although the needs of each facilities manager are always unique, the computerized maintenance management software systems from PropertyTrak by AirMass offer all the benefits of a multi-featured equipment maintenance management software package – but without a protracted implementation process.

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