A museum houses a collection of artifacts and artwork, showcasing the history and culture of a particular place or period. Supporting and maintaining the infrastructure for a large collection can be difficult, especially if you don’t have the right tools to help. A computerized maintenance management system (CMMS) tool can organize and automate maintenance tasks throughout the museum. Here are eight reasons why your museum should consider using a CMMS:
- Maintenance Scheduling – One of the most important tasks for any museum is ensuring that its artifacts and artwork remain in a well-maintained environment. With a CMMS, you can easily create schedules for preventive maintenance activities that ensure your collections are properly cared for on an ongoing basis.
2. Documentation – Having accurate records of your museum’s physical maintenance provides essential data for repair versus replace decisions that will help preserve your collection for the long term. A CMMS can also provide guidance on workflow efficiency and staffing.
3. Cost Control – The cost of maintaining and rearranging museum collections can add up quickly if not properly coordinated. By using a CMMS, museums can easily track expenses associated with each project and make sure projects are within budget. Additionally, the efficiency gained through workflow processes can save time and money.
4. Inventory Management – Some consumable inventory items in museums are both specialized and expensive. Knowing what items are in your museum’s inventory at any given time is important to avoid the need to shut down exhibits. With a CMMS, you can easily keep a record of everything in your inventory, making sure it supports your needs at all times.
5. Automation – A CMMS can automate processes, recurring tasks, and notifications associated with managing a museum facility. An automated notice of a new service request and the one-time scheduling of maintenance tasks frees up time to focus on planning and other museum maintenance tasks.
6. Compliance – Museums must comply with local, state and federal laws, codes and regulations applicable to its facilities, operations, and administration. A CMMS can automate many of the tasks associated with keeping the facility within compliance and provides a tool for documenting maintenance, repairs, inspecting, and safety measures.
7. Emergency Response Planning – Museums must take appropriate measures to protect the organization and its visitors from potential risk and loss by having a current, comprehensive emergency/disaster-preparedness plan that is tailored to the institution’s needs and specific circumstances. A CMMS solution can not only help you create and store this plan but allows your staff to practice, review, adapt, and re-try the plans until you are satisfied with the performance and outcome
8. Safety – Museums often handle heavy foot traffic from the public and should have appropriate measures to ensure the safety and security of people, its collections and objects, and the facilities it owns or uses.
By utilizing a CMMS, museums can easily keep their collections properly housed and well-maintained while also saving time and money in the process. If you are looking for an efficient way to manage your museum’s infrastructure and improve the facility operations, then investing in a computerized maintenance management system is the first step.
Learn More About CMMS in Museums
A museum houses a collection of artifacts and artwork, showcasing the history and culture of a particular place or period. Supporting and maintaining the infrastructure for a large collection can be difficult, especially if you don’t have the right tools to help. A computerized maintenance management system (CMMS) tool can organize and automate maintenance tasks throughout the museum.
In addition to helping historical institutions manage their assets more effectively, a CMMS can also save them money. By tracking usage histories and condition data, facility managers can better schedule preventive maintenance tasks that will help extend the life of their assets before they have to be replaced.
Using a CMMS solution in a museum setting will help automate tasks such as scheduling regular maintenance checks on displays, managing inventory levels, or tracking spare parts. This will free up facilities staff to help create a memorable experience for your patron’s visit. CMMS systems also help streamline communication between departments so that everyone is kept informed about the status of ongoing maintenance tasks.
CMMS FOR MUSEUM CASE STUDY
Kansas City National Museum and Monument Streamlines Operations Through a Computerized Maintenance Management System
What Museum & Performing Arts Facilities Are Saying About PropertyTRAK
“Helps our Team get the job done!”
“The Kauffman Center for the Performing Arts is the architectural symbol of a modern Kansas City, with amazing venues for world-class opera, symphony, and ballet performances. PropertyTRAK helps us meet and exceed the challenges of coordinating and maintaining our exceptional performing arts center.
Scheduled preventive maintenance provides equipment uptime that is critical to our performance environments needing precise humidity and temperature requirements. To keep our top-notch food service equipment and serving areas inspection ready, we create work orders with our inspection checklists and equipment maintenance procedures. We love the customizable reports and the ease of use! PropertyTRAK helps our great team get the job done well!”
VP of Operations
“Helped us keep our doors open”
“The Liberty Tower was opened to the public in 1926 and we have now expanded the Museum to more than 100,000 square feet. PropertyTRAK has helped us organize and prioritize maintenance throughout all our areas of operation.
It is an easy-to-use service request system for our employees, sends automated notices of work order assignments to staff, and tracks completion for each department. Communication between employees, staff, and vendors has been greatly improved.
Using it has improved efficiencies so we can maximize our staff resources – a very big concern for public facilities. PropertyTRAK has helped us keep our doors open.”
VP of Facilities Operations Management and Technology
“Brings order to our chaos”
“As the Berkeley Repertory Theatre, we maintain performance theatres for the public, classrooms for students, and warehouses and offices in clusters of city buildings located in two parts of the city.
PropertyTRAK gives us valuable tools to schedule preventive maintenance, track room reservations, stay on top of inventoried items, and respond quickly to issues that come up. They provide us with a flexible system with broad capabilities so we can be assured our buildings, classrooms, and spaces are ready, safe and sustainably maintained. PropertyTRAK brings order to our chaos!”
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There are many more great features and customizations than we can pack into our website, so give us a few minutes of your time and we’ll tell you all about what PropertyTRAK can do for your business. Small, medium, or large, we are your operations and maintenance solution!