[et_pb_section fb_built=”1″ _builder_version=”4.16″ _module_preset=”default” custom_padding=”24px|||||” da_disable_devices=”off|off|off” global_colors_info=”{}” da_is_popup=”off” da_exit_intent=”off” da_has_close=”on” da_alt_close=”off” da_dark_close=”off” da_not_modal=”on” da_is_singular=”off” da_with_loader=”off” da_has_shadow=”on”][et_pb_row admin_label=”Header” _builder_version=”4.27.0″ _module_preset=”default” custom_padding=”||0px||false|false” global_colors_info=”{}”][et_pb_column type=”4_4″ _builder_version=”4.16″ _module_preset=”default” global_colors_info=”{}”][et_pb_text _builder_version=”4.27.0″ _module_preset=”default” text_font=”Montserrat||||||||” text_font_size=”30px” text_line_height=”1.4em” header_font=”Oswald||||||||” header_text_color=”#0C71C3″ header_font_size=”34px” header_line_height=”1.5em” header_2_text_align=”center” header_2_font_size=”30px” text_orientation=”center” hover_enabled=”0″ text_font_size_tablet=”30px” text_font_size_phone=”22px” text_font_size_last_edited=”on|phone” locked=”off” global_colors_info=”{}” sticky_enabled=”0″]<\/p>\n
[\/et_pb_text][et_pb_divider color=”#e8e400″ divider_position=”center” divider_weight=”2px” _builder_version=”4.27.0″ _module_preset=”default” width=”28%” module_alignment=”center” global_colors_info=”{}”][\/et_pb_divider][et_pb_text _builder_version=”4.27.0″ _module_preset=”default” text_font_size=”24px” text_line_height=”1.4em” global_colors_info=”{}”]<\/p>\n
QR Code and Mobile technology combined with embedded Checklists
boost efficiency in labor and Asset Management in PropertyTRAK.<\/p>\n
[\/et_pb_text][\/et_pb_column][\/et_pb_row][et_pb_row admin_label=”Photo KCU” _builder_version=”4.27.0″ _module_preset=”default” global_colors_info=”{}”][et_pb_column type=”4_4″ _builder_version=”4.27.0″ _module_preset=”default” global_colors_info=”{}”][et_pb_image src=”https:\/\/www.propertytrak.com\/site\/wp-content\/uploads\/2024\/09\/Kansas-City-University-KCU-College-of-Osteopathic-Medicine.jpeg” title_text=”Kansas-City-University-KCU-College-of-Osteopathic-Medicine” _builder_version=”4.27.0″ _module_preset=”default” global_colors_info=”{}”][\/et_pb_image][et_pb_text _builder_version=”4.27.0″ _module_preset=”default” text_font_size=”12px” custom_margin=”-31px||||false|false” global_colors_info=”{}”]<\/p>\n
Photo Credit: medicalaid.org<\/p>\n
[\/et_pb_text][\/et_pb_column][\/et_pb_row][et_pb_row _builder_version=”4.18.0″ _module_preset=”default” global_colors_info=”{}”][et_pb_column type=”4_4″ _builder_version=”4.16″ _module_preset=”default” global_colors_info=”{}”][et_pb_text admin_label=”Summary” _builder_version=”4.27.0″ _module_preset=”default” header_font=”||||||||” header_2_text_align=”center” header_2_font_size=”17px” header_2_line_height=”1.7em” header_3_font=”|||on|||||” header_3_text_color=”#0C71C3″ header_3_line_height=”1.6em” global_colors_info=”{}”]<\/p>\n
[\/et_pb_text][et_pb_divider color=”#e8e400″ divider_position=”center” divider_weight=”2px” _builder_version=”4.27.0″ _module_preset=”default” width=”28%” module_alignment=”center” global_colors_info=”{}”][\/et_pb_divider][et_pb_text admin_label=”Intro – Solutions” _builder_version=”4.27.0″ _module_preset=”default” link_text_color=”#0d73be” header_2_text_align=”center” header_2_font_size=”17px” header_2_line_height=”1.7em” header_3_line_height=”1.6em” global_colors_info=”{}”]<\/p>\n
Kansas City University (KCU) is the largest medical school in Missouri, with two campuses in Kansas City and Joplin. Founded in 1916, KCU is the oldest medical school in Kansas City and has grown to a total of 600,000 square feet of building space. With nearly 2,000 students, faculty, and staff depending on the functional building operation of this historic institution, the maintenance department at KCU needed a solution to address the challenges they were facing throughout an exceptional growth period.<\/p>\n
Before implementing PropertyTRAK in 2014<\/a><\/span>, Kansas City University faced significant hurdles: backlogs of service requests, increasing staff expenses, and managing a large number of assets without a centralized system. The department\u2019s focus was primarily on reactive work, with little time for planning and sustaining improvements. Without a streamlined process for tracking asset data, the university encountered inefficiencies, extra emergency costs and increased equipment downtime.<\/p>\n Four weeks after selecting PropertyTRAK as their new Computerized Maintenance Management System (CMMS)<\/span><\/a>, the Facilities department was using the software for day-to-day operations. Several early initiatives assisted KCU in improving its operations management.<\/p>\n [\/et_pb_text][\/et_pb_column][\/et_pb_row][et_pb_row column_structure=”3_5,2_5″ _builder_version=”4.27.0″ _module_preset=”default” global_colors_info=”{}”][et_pb_column type=”3_5″ _builder_version=”4.27.0″ _module_preset=”default” global_colors_info=”{}”][et_pb_text _builder_version=”4.27.0″ _module_preset=”default” global_colors_info=”{}”]<\/p>\n To better meet the asset management needs of Kansas City University and other industry users, PropertyTRAK developed a fully integrated QR Code Technology solution that enhanced their maintenance management system. This technology delivers an expanded ability to quickly access information for Assets, Locations, and Inventory<\/span><\/a>. KCU was one of the first organizations to implement PropertyTRAK\u2019s fully realized QR Code assignment application. QR Codes were generated and printed specifically for KCU, affixed to each asset, and assigned using the PropertyTRAK Mobile App. These codes serve as unique identifiers that link the physical asset to their digital CMMS profile.<\/p>\n By simply scanning a QR code with a mobile device<\/span><\/a>, KCU technicians are provided with a menu of options and resources for that piece of equipment. They can easily submit a request for service, manage and complete scheduled work, review or attach important photos and documents, and access a history of service on that particular asset. Each QR scan updates the GPS coordinates for the associated piece of equipment, ensuring that the locations of any mobile assets are recorded from job to job.<\/p>\n [\/et_pb_text][\/et_pb_column][et_pb_column type=”2_5″ _builder_version=”4.27.0″ _module_preset=”default” global_colors_info=”{}”][et_pb_image src=”https:\/\/www.propertytrak.com\/site\/wp-content\/uploads\/2024\/09\/QRCode-PropertyTRAK.png” title_text=”QRCode-PropertyTRAK” _builder_version=”4.27.0″ _module_preset=”default” global_colors_info=”{}”][\/et_pb_image][\/et_pb_column][\/et_pb_row][et_pb_row _builder_version=”4.27.0″ _module_preset=”default” custom_padding=”9px|||||” global_colors_info=”{}”][et_pb_column type=”4_4″ _builder_version=”4.27.0″ _module_preset=”default” global_colors_info=”{}”][et_pb_text admin_label=”QR Code & Prev Maint” _builder_version=”4.27.0″ _module_preset=”default” global_colors_info=”{}”]<\/p>\n Kansas City University established a comprehensive preventive maintenance program<\/span><\/a> soon after onboarding PropertyTRAK. After utilizing user-friendly templates for bulk upload of data, KCU was able to quickly populate their PropertyTRAK system with all asset information. The university immediately benefitted from the increased visibility of its valuable equipment. Since implementation, they have created 600 recurring work order templates for their 2300 assets. PropertyTRAK\u2019s easy-to-use scheduler allowed for recurring work to be set at the exact frequency needed to meet industry standards<\/span><\/a> for KCU\u2019s assets.<\/p>\n Checklist procedures were established to provide a documented process for various inspections and recurring work. PropertyTRAK\u2019s Checklist feature allows total customization for step-by-step instructions that can be embedded in work orders and service requests. By recording and codifying these procedures in PropertyTRAK, Kansas City University was able to efficiently share knowledge and compliance requirements with its entire workforce.<\/p>\n [\/et_pb_text][et_pb_divider color=”#0C71C3″ divider_position=”center” divider_weight=”2px” _builder_version=”4.27.0″ _module_preset=”default” width=”100%” module_alignment=”center” global_colors_info=”{}”][\/et_pb_divider][\/et_pb_column][\/et_pb_row][et_pb_row column_structure=”2_5,3_5″ _builder_version=”4.27.0″ _module_preset=”default” custom_margin=”||-40px||false|false” global_colors_info=”{}”][et_pb_column type=”2_5″ _builder_version=”4.27.0″ _module_preset=”default” global_colors_info=”{}”][et_pb_image src=”https:\/\/www.propertytrak.com\/site\/wp-content\/uploads\/2024\/09\/PropertyTRAK_KCU_graph_paper1.jpg” title_text=”PropertyTRAK_KCU_graph_paper1″ _builder_version=”4.27.0″ _module_preset=”default” custom_padding=”4vh||0vh||false|false” global_colors_info=”{}”][\/et_pb_image][\/et_pb_column][et_pb_column type=”3_5″ _builder_version=”4.27.0″ _module_preset=”default” global_colors_info=”{}”][et_pb_text admin_label=”Results & Outcomes” _builder_version=”4.27.0″ _module_preset=”default” global_colors_info=”{}”]<\/p>\n The implementation of PropertyTRAK yielded significant results<\/span><\/a>. By leveraging QR codes, KCU addressed the challenge of tracking, identifying, and efficiently handling work related to assets. They saw improved asset visibility and transparency with each assignment. Staff members could easily locate and verify the equipment they were directed to work on. Combined with use of the PropertyTRAK Mobile App, QR Code Technology offered staff members up to 15 minutes of time savings per job:<\/p>\n [\/et_pb_text][\/et_pb_column][\/et_pb_row][et_pb_row _builder_version=”4.27.0″ _module_preset=”default” custom_padding=”9px|||||” global_colors_info=”{}”][et_pb_column type=”4_4″ _builder_version=”4.27.0″ _module_preset=”default” global_colors_info=”{}”][et_pb_text _builder_version=”4.27.0″ _module_preset=”default” global_colors_info=”{}”]<\/p>\n As planned, Kansas City University realized a reduction in the overall need for reactive maintenance at their facilities. Scheduled routine work increased by 24% to total an impressive 74% of all work orders<\/span><\/a> completed for the organization. With the application of Checklists in each of their Preventive Maintenance work orders, Kansas City University noted an increase in the quality and consistency of their service. Routine maintenance of equipment was no longer limited to a few key experts, as all staff members had access to the required steps clearly detailed in the assigned work order. Checklists brought structure and consistency to their important jobs. An embedded Checklist within a work order was found to easily save 15 to 30 minutes per large job:<\/p>\n On HVAC equipment alone, KCU annually performs approximately 900 scheduled Preventive Maintenance work orders in 25 buildings and two cities. An estimated one-half hour of time saved per HVAC job saves KCU $16,800 per year in labor costs. When applied across additional recurring work with designations for food preparation, plumbing, electrical, and mechanical equipment, these technologies can provide nearly $53,000 in soft dollar savings to the organization throughout the year, simply by being more efficient.<\/p>\n [\/et_pb_text][\/et_pb_column][\/et_pb_row][et_pb_row _builder_version=”4.27.0″ _module_preset=”default” global_colors_info=”{}”][et_pb_column type=”4_4″ _builder_version=”4.27.0″ _module_preset=”default” global_colors_info=”{}”][et_pb_divider color=”#0C71C3″ divider_position=”center” divider_weight=”2px” _builder_version=”4.27.0″ _module_preset=”default” width=”100%” module_alignment=”center” global_colors_info=”{}”][\/et_pb_divider][et_pb_text admin_label=”Conclusion & Final Comment” _builder_version=”4.27.0″ _module_preset=”default” global_colors_info=”{}”]<\/p>\n PropertyTRAK\u2019s comprehensive technologies helped transform KCU\u2019s asset and operations management, resulting in streamlined processes, reduced downtime and improved overall efficiency. QR Code Technology revolutionized asset management<\/span><\/a> for these facility and maintenance professionals, while Checklists delivered critical information to guide their work processes and decision-making. The instant access to the status of Work Orders, Assets, Locations and Inventory opened an information exchange that empowered their workforce and greatly improved response time.<\/p>\n Since implementing these solutions, Kansas City University has used this same combination of technologies to improve the organization\u2019s public image and health<\/span><\/a> \u2013 QR Codes are scanned with personal smartphones in public areas like restrooms, lobbies and garages, granting visitors and Employees access to a request form to submit any needed service. Checklists in these forms provide options for common requests to make submission as simple and friendly as possible. KCU\u2019s creative use and application of PropertyTRAK\u2019s many solutions are a great demonstration of a process that organizes, automates, and simplifies the day-to-day jobs of facility and maintenance professionals.<\/p>\n \u201cThe Preventive Maintenance processes in PropertyTRAK continue to save us labor time and improve the uptime of critical assets. It\u2019s like having the knowledge of an experienced technician that\u2019s been with you for 20 years.\u201d Kevin Cambers, Facilities Manager, Kansas City University<\/i><\/p>\nKey Concerns<\/b><\/h4>\n
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Solutions and Interventions<\/b><\/h4>\n
QR Code Assignment<\/b><\/h4>\n
Preventive Maintenance and Embedded Checklists<\/b><\/h4>\n
Results and Outcomes<\/b><\/h4>\n
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Conclusion<\/b><\/h4>\n
Final Comment<\/b><\/h4>\n