{"id":231775,"date":"2023-04-03T15:36:04","date_gmt":"2023-04-03T20:36:04","guid":{"rendered":"https:\/\/www.propertytrak.com\/site\/?p=231775"},"modified":"2024-06-13T12:10:01","modified_gmt":"2024-06-13T17:10:01","slug":"the-importance-of-asset-management-for-museums","status":"publish","type":"post","link":"https:\/\/www.propertytrak.com\/site\/the-importance-of-asset-management-for-museums\/","title":{"rendered":"The Importance of Asset Management for Museums"},"content":{"rendered":"\n\n\n[et_pb_section fb_built=&#8221;1&#8243; admin_label=&#8221;Section&#8221; _builder_version=&#8221;4.18.0&#8243; _module_preset=&#8221;default&#8221; custom_padding=&#8221;24px||0px||false|false&#8221; da_disable_devices=&#8221;off|off|off&#8221; global_colors_info=&#8221;{}&#8221; da_is_popup=&#8221;off&#8221; da_exit_intent=&#8221;off&#8221; da_has_close=&#8221;on&#8221; da_alt_close=&#8221;off&#8221; da_dark_close=&#8221;off&#8221; da_not_modal=&#8221;on&#8221; da_is_singular=&#8221;off&#8221; da_with_loader=&#8221;off&#8221; da_has_shadow=&#8221;on&#8221;][et_pb_row _builder_version=&#8221;4.18.0&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_column type=&#8221;4_4&#8243; _builder_version=&#8221;4.16&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_text _builder_version=&#8221;4.18.0&#8243; _dynamic_attributes=&#8221;content&#8221; _module_preset=&#8221;default&#8221; text_font=&#8221;Montserrat||||||||&#8221; text_font_size=&#8221;30px&#8221; text_line_height=&#8221;1.4em&#8221; header_2_text_align=&#8221;center&#8221; header_2_font_size=&#8221;30px&#8221; text_orientation=&#8221;center&#8221; global_colors_info=&#8221;{}&#8221;]@ET-DC@eyJkeW5hbWljIjp0cnVlLCJjb250ZW50IjoicG9zdF90aXRsZSIsInNldHRpbmdzIjp7ImJlZm9yZSI6IiIsImFmdGVyIjoiIn19@[\/et_pb_text][\/et_pb_column][\/et_pb_row][et_pb_row column_structure=&#8221;1_2,1_2&#8243; _builder_version=&#8221;4.18.0&#8243; _module_preset=&#8221;default&#8221; custom_padding=&#8221;||0px||false|false&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_column type=&#8221;1_2&#8243; _builder_version=&#8221;4.16&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_text _builder_version=&#8221;4.20.0&#8243; _module_preset=&#8221;default&#8221; custom_padding=&#8221;|19px||||&#8221; global_colors_info=&#8221;{}&#8221;]<p><span style=\"font-weight: 400;\">Museums and historical institutions rightly pay particular attention to preserving the items and artifacts in their collections. For a museum to efficiently fulfill its access goals to the public, the physical facility that houses its collection must be managed and maintained. From galleries, research libraries and cafes to HVAC systems, security networks, and warehouses, keeping these assets up-to-date is essential for providing a safe, quality experience for the public. A Computerized Maintenance Management System (CMMS) can help streamline this asset management process, helping historical institutions save time and money.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">A CMMS is a software system that helps facility managers track their infrastructure assets and their maintenance needs. It stores data on each asset such as its location, condition, age, and usage history. This information can be used to plan preventive maintenance tasks, prioritize repairs and replacements, monitor inventory levels of spare parts, and track labor costs. A CMMS also helps automate the maintenance process by sending automated notifications when it\u2019s time for scheduled maintenance tasks or repairs.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In addition to helping historical institutions manage their assets more effectively, a CMMS can also save them money. By tracking usage histories and condition data, facility managers can better schedule preventive maintenance tasks that will help extend the life of their assets before they have to be replaced. This reduces overall repair and replacement costs as well as downtime caused by unexpected asset failures. A CMMS can also help decrease labor costs by automating certain aspects of the maintenance process, such as scheduling and notifying facilities staff when tasks are due.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Facility management systems play an important role in helping museums ensure the security and preservation of the valuable assets within their collection. A CMMS helps streamline asset management processes, saves money by reducing repair and replacement costs, and decreases labor costs through automation. With all these benefits, it\u2019s easy to see why a CMMS is such a valuable asset in museum and historical institution environments.<\/span><\/p>[\/et_pb_text][\/et_pb_column][et_pb_column type=&#8221;1_2&#8243; _builder_version=&#8221;4.16&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_image src=&#8221;@ET-DC@eyJkeW5hbWljIjp0cnVlLCJjb250ZW50IjoicG9zdF9mZWF0dXJlZF9pbWFnZSIsInNldHRpbmdzIjp7fX0=@&#8221; title_text=&#8221;bernard-hermant-IhcSHrZXFs4-unsplash&#8221; show_bottom_space=&#8221;off&#8221; _builder_version=&#8221;4.20.0&#8243; _dynamic_attributes=&#8221;src&#8221; _module_preset=&#8221;default&#8221; width=&#8221;91%&#8221; module_alignment=&#8221;center&#8221; custom_margin=&#8221;||27px||false|false&#8221; global_colors_info=&#8221;{}&#8221;][\/et_pb_image][et_pb_button button_url=&#8221;https:\/\/www.propertytrak.com\/site\/the-importance-of-asset-management-for-museums\/#case-study&#8221; button_text=&#8221;Museum Case Study&#8221; button_alignment=&#8221;center&#8221; 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_module_preset=&#8221;default&#8221; custom_padding=&#8221;||11px|||&#8221; da_disable_devices=&#8221;off|off|off&#8221; global_colors_info=&#8221;{}&#8221; da_is_popup=&#8221;off&#8221; da_exit_intent=&#8221;off&#8221; da_has_close=&#8221;on&#8221; da_alt_close=&#8221;off&#8221; da_dark_close=&#8221;off&#8221; da_not_modal=&#8221;on&#8221; da_is_singular=&#8221;off&#8221; da_with_loader=&#8221;off&#8221; da_has_shadow=&#8221;on&#8221;][et_pb_row _builder_version=&#8221;4.18.0&#8243; _module_preset=&#8221;default&#8221; custom_padding=&#8221;0px||||false|false&#8221; saved_tabs=&#8221;all&#8221; locked=&#8221;off&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_column type=&#8221;4_4&#8243; _builder_version=&#8221;4.16&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_divider color=&#8221;#333333&#8243; _builder_version=&#8221;4.18.0&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][\/et_pb_divider][et_pb_text _builder_version=&#8221;4.20.0&#8243; _module_preset=&#8221;default&#8221; header_2_text_align=&#8221;center&#8221; global_colors_info=&#8221;{}&#8221;]<h2><span style=\"font-weight: 400;\"><\/span>Learn More About CMMS in Museums<\/h2>[\/et_pb_text][et_pb_blog fullwidth=&#8221;off&#8221; posts_number=&#8221;3&#8243; include_categories=&#8221;81&#8243; excerpt_length=&#8221;0&#8243; show_author=&#8221;off&#8221; show_date=&#8221;off&#8221; show_categories=&#8221;off&#8221; _builder_version=&#8221;4.20.0&#8243; _module_preset=&#8221;default&#8221; header_text_align=&#8221;center&#8221; border_width_all=&#8221;0px&#8221; global_colors_info=&#8221;{}&#8221;][\/et_pb_blog][\/et_pb_column][\/et_pb_row][\/et_pb_section][et_pb_section fb_built=&#8221;1&#8243; admin_label=&#8221;Section&#8221; module_id=&#8221;case-study&#8221; _builder_version=&#8221;4.20.0&#8243; _module_preset=&#8221;default&#8221; custom_padding=&#8221;6px||6px||true|false&#8221; hover_enabled=&#8221;0&#8243; da_popup_slug=&#8221;case-study&#8221; da_disable_devices=&#8221;off|off|off&#8221; global_colors_info=&#8221;{}&#8221; sticky_enabled=&#8221;0&#8243; da_is_popup=&#8221;off&#8221; da_exit_intent=&#8221;off&#8221; da_has_close=&#8221;on&#8221; da_alt_close=&#8221;off&#8221; da_dark_close=&#8221;off&#8221; da_not_modal=&#8221;on&#8221; da_is_singular=&#8221;off&#8221; da_with_loader=&#8221;off&#8221; da_has_shadow=&#8221;on&#8221;][et_pb_row column_structure=&#8221;2_3,1_3&#8243; use_custom_gutter=&#8221;on&#8221; _builder_version=&#8221;4.20.0&#8243; _module_preset=&#8221;default&#8221; max_width=&#8221;100%&#8221; custom_padding=&#8221;0px||||false|false&#8221; locked=&#8221;off&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_column type=&#8221;2_3&#8243; _builder_version=&#8221;4.20.0&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_video src=&#8221;https:\/\/vimeo.com\/329366540&#8243; _builder_version=&#8221;4.20.0&#8243; _module_preset=&#8221;default&#8221; animation_style=&#8221;fade&#8221; global_colors_info=&#8221;{}&#8221;][\/et_pb_video][\/et_pb_column][et_pb_column type=&#8221;1_3&#8243; _builder_version=&#8221;4.20.0&#8243; _module_preset=&#8221;default&#8221; custom_padding=&#8221;5vw|2vw||0vw|false|false&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_text _builder_version=&#8221;4.20.0&#8243; text_font=&#8221;||||||||&#8221; header_font=&#8221;||||||||&#8221; header_text_align=&#8221;center&#8221; header_font_size=&#8221;20px&#8221; header_line_height=&#8221;1.5em&#8221; header_2_font=&#8221;Oswald|700||on|||||&#8221; header_2_text_align=&#8221;center&#8221; header_2_font_size=&#8221;38px&#8221; header_2_letter_spacing=&#8221;1px&#8221; header_2_line_height=&#8221;1.4em&#8221; header_3_font=&#8221;Poppins|700||on|||||&#8221; header_3_text_color=&#8221;#edbb5f&#8221; header_3_font_size=&#8221;14px&#8221; header_3_letter_spacing=&#8221;1px&#8221; header_3_line_height=&#8221;2em&#8221; locked=&#8221;off&#8221; global_colors_info=&#8221;{}&#8221;]<h2>CMMS FOR MUSEUM CASE STUDY<\/h2>[\/et_pb_text][et_pb_text _builder_version=&#8221;4.20.0&#8243; _module_preset=&#8221;default&#8221; text_font=&#8221;Montserrat||||||||&#8221; text_text_color=&#8221;#222222&#8243; text_orientation=&#8221;center&#8221; custom_margin=&#8221;1vw||2vw||false|false&#8221; text_orientation_tablet=&#8221;&#8221; text_orientation_phone=&#8221;center&#8221; text_orientation_last_edited=&#8221;on|phone&#8221; global_colors_info=&#8221;{}&#8221;]<p><span style=\"font-weight: 400;\">Kansas City National Museum and Monument Streamlines Operations Through a Computerized Maintenance Management System<\/span><\/p>[\/et_pb_text][\/et_pb_column][\/et_pb_row][\/et_pb_section][et_pb_section fb_built=&#8221;1&#8243; admin_label=&#8221;Section&#8221; _builder_version=&#8221;4.18.0&#8243; _module_preset=&#8221;default&#8221; custom_padding=&#8221;||23px|||&#8221; da_disable_devices=&#8221;off|off|off&#8221; locked=&#8221;off&#8221; global_colors_info=&#8221;{}&#8221; da_is_popup=&#8221;off&#8221; da_exit_intent=&#8221;off&#8221; da_has_close=&#8221;on&#8221; da_alt_close=&#8221;off&#8221; da_dark_close=&#8221;off&#8221; da_not_modal=&#8221;on&#8221; da_is_singular=&#8221;off&#8221; da_with_loader=&#8221;off&#8221; da_has_shadow=&#8221;on&#8221;][et_pb_row _builder_version=&#8221;4.18.0&#8243; _module_preset=&#8221;default&#8221; custom_padding=&#8221;0px||||false|false&#8221; locked=&#8221;off&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_column type=&#8221;4_4&#8243; _builder_version=&#8221;4.16&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_divider color=&#8221;#333333&#8243; _builder_version=&#8221;4.18.0&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][\/et_pb_divider][et_pb_text _builder_version=&#8221;4.20.0&#8243; _module_preset=&#8221;default&#8221; header_2_text_align=&#8221;center&#8221; global_colors_info=&#8221;{}&#8221;]<h2><span style=\"font-weight: 400;\"><\/span>What Museum &amp; Performing Arts Facilities Are Saying About PropertyTRAK<\/h2>[\/et_pb_text][\/et_pb_column][\/et_pb_row][et_pb_row column_structure=&#8221;1_3,1_3,1_3&#8243; _builder_version=&#8221;4.20.0&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_column type=&#8221;1_3&#8243; _builder_version=&#8221;4.18.0&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_image src=&#8221;https:\/\/www.propertytrak.com\/site\/wp-content\/uploads\/2021\/07\/KauffmanCenter.png&#8221; title_text=&#8221;KauffmanCenter&#8221; _builder_version=&#8221;4.20.0&#8243; _module_preset=&#8221;default&#8221; width=&#8221;55%&#8221; module_alignment=&#8221;center&#8221; custom_margin=&#8221;3vw||3vw||true|false&#8221; global_colors_info=&#8221;{}&#8221;][\/et_pb_image][et_pb_text _builder_version=&#8221;4.20.0&#8243; _module_preset=&#8221;default&#8221; text_font=&#8221;Montserrat||||||||&#8221; header_2_text_color=&#8221;#0d73be&#8221; header_2_font_size=&#8221;18px&#8221; header_2_line_height=&#8221;1.5em&#8221; text_orientation=&#8221;center&#8221; locked=&#8221;off&#8221; global_colors_info=&#8221;{}&#8221;]<h2 class=\"p1\">&#8220;Helps our Team get the job done!&#8221;<\/h2>\n<p class=\"p1\"><span class=\"s1\">&#8220;<\/span><span class=\"s1\">The Kauffman Center for the Performing Arts is the <\/span><span class=\"s3\">architect<\/span><span class=\"s1\">ural symbol of a modern Kansas City, with amazing venues for world-class opera, symphony, and ballet performances. PropertyTRAK helps us meet and exceed the challenges of coordinating and maintaining our exceptional performing arts center. <\/span><\/p>\n<p class=\"p1\"><span class=\"s1\">Scheduled preventive maintenance provides equipment uptime that is critical to our performance environments needing precise humidity and temperature requirements.<span class=\"Apple-converted-space\">\u00a0 <\/span>To keep our top-notch food service equipment and serving areas inspection ready, we create work orders with our inspection checklists and equipment maintenance procedures.<span class=\"Apple-converted-space\">\u00a0 <\/span>We love the customizable reports and the ease of use! PropertyTRAK helps our great team get the job done well!&#8221;<\/span><\/p>\n<p class=\"p2\"><em><span class=\"s1\">Bill Miller<br \/><\/span><span class=\"s1\">VP of Operations<\/span><\/em><\/p>[\/et_pb_text][\/et_pb_column][et_pb_column type=&#8221;1_3&#8243; _builder_version=&#8221;4.18.0&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_image src=&#8221;https:\/\/www.propertytrak.com\/site\/wp-content\/uploads\/2020\/06\/WWiMuseum.png&#8221; title_text=&#8221;WWiMuseum&#8221; align=&#8221;center&#8221; _builder_version=&#8221;4.20.0&#8243; _module_preset=&#8221;default&#8221; module_alignment=&#8221;center&#8221; global_colors_info=&#8221;{}&#8221;][\/et_pb_image][et_pb_text _builder_version=&#8221;4.20.0&#8243; _module_preset=&#8221;default&#8221; text_font=&#8221;Montserrat||||||||&#8221; header_2_text_color=&#8221;#0d73be&#8221; header_2_font_size=&#8221;18px&#8221; header_2_line_height=&#8221;1.5em&#8221; text_orientation=&#8221;center&#8221; locked=&#8221;off&#8221; global_colors_info=&#8221;{}&#8221;]<h2 class=\"p1\">&#8220;Helped us keep our doors open&#8221;<\/h2>\n<p>&#8220;The Liberty Tower was opened to the public in 1926 and we have now expanded the Museum to more than 100,000 square feet.\u00a0 PropertyTRAK has helped us organize and prioritize maintenance throughout all our areas of operation.\u00a0<\/p>\n<p>It is an easy-to-use service request system for our employees, sends automated notices of work order assignments to staff, and tracks completion for each department.\u00a0 Communication between employees, staff, and vendors has been greatly improved.<\/p>\n<p>Using it has improved efficiencies so we can maximize our staff resources \u2013 a very big concern for public facilities.\u00a0 PropertyTRAK has helped us keep our doors open.&#8221;<\/p>\n<p><em>Chris Wyche<\/em><br \/><em>VP of Facilities Operations Management and Technology<\/em><\/p>[\/et_pb_text][\/et_pb_column][et_pb_column type=&#8221;1_3&#8243; _builder_version=&#8221;4.18.0&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_image src=&#8221;https:\/\/www.propertytrak.com\/site\/wp-content\/uploads\/2020\/06\/BerkleyRep.png&#8221; title_text=&#8221;BerkleyRep&#8221; _builder_version=&#8221;4.20.0&#8243; _module_preset=&#8221;default&#8221; width=&#8221;55%&#8221; module_alignment=&#8221;center&#8221; custom_margin=&#8221;3vw||3vw||true|false&#8221; global_colors_info=&#8221;{}&#8221;][\/et_pb_image][et_pb_text _builder_version=&#8221;4.20.0&#8243; _module_preset=&#8221;default&#8221; text_font=&#8221;Montserrat||||||||&#8221; header_2_text_color=&#8221;#0d73be&#8221; header_2_font_size=&#8221;18px&#8221; header_2_line_height=&#8221;1.5em&#8221; text_orientation=&#8221;center&#8221; locked=&#8221;off&#8221; global_colors_info=&#8221;{}&#8221;]<h2 class=\"p1\">&#8220;Brings order to our chaos&#8221;<\/h2>\n<p class=\"p1\"><span class=\"s1\">&#8220;<\/span><span class=\"s1\">As the Berkeley Repertory Theatre, we maintain performance theatres for the public, classrooms for students, and warehouses and offices in clusters of city buildings located in two parts of the city.\u00a0<\/span><\/p>\n<p class=\"p1\"><span class=\"s1\">PropertyTRAK gives us valuable tools to schedule preventive maintenance, track room reservations, stay on top of inventoried items, and respond quickly to issues that come up.<span class=\"Apple-converted-space\">\u00a0 <\/span>They provide us with a flexible system with broad capabilities so we can be assured our buildings, classrooms, and spaces are ready, safe and sustainably maintained.<span class=\"Apple-converted-space\">\u00a0 <\/span>PropertyTRAK brings order to our chaos!&#8221;<\/span><\/p>\n<p class=\"p2\"><em><span class=\"s1\">Mark Morrisette<br \/><\/span><span class=\"s1\">Facilities Director<\/span><\/em><\/p>[\/et_pb_text][\/et_pb_column][\/et_pb_row][\/et_pb_section][et_pb_section fb_built=&#8221;1&#8243; 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